Procurement Specialist IV

$35 - $45/Yr

City of Austin, TX - Austin, TX

Full-time - Mid Level

Hybrid - Austin, TX

Justice, Public Order, and Safety Activities

About the position

Under minimal supervision and within their delegated procurement authority, this position will perform cradle-to-grave procurement and contracting activities supporting Capital Improvement Projects (CIP) using construction-related professional services procurement methods. This position is required to make presentations to internal and external customers, stakeholders, vendor communities, and the public. This lead position will perform a variety of procurement services for various City of Austin (COA) departments, specifically including the development, execution and management of Stand Alone or Rotation List Assignment-Based contracts from Professional Service Agreements (PSAs). Other duties include managing each Stand Alone PSA or Rotation List using department policies and procedures, and issuing assignments in an equitable manner using the established methodology. Additionally, responsibilities include managing all financial aspects of the assigned Stand Alone PSA or Rotation Lists to ensure the best use of authorizations for each consultant, as well as best use of funds in meeting the needs of various COA departments.

Responsibilities

• Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and leads cooperative contracts.
• Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods.
• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management.
• Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans.
• Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans.

Requirements

• Graduation with a Bachelor's degree from an accredited college or university, plus five (5) years of experience in a related field.
• Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience.

Nice-to-haves

• Contract negotiation and submittal/assignment management skills in regards to contractual requirements.
• Ability to lead a small team of two to three procurement specialists.
• Construction and professional architectural and engineering procurement and contracting experience.
• Experience negotiating with contractors and/or consultants to reach mutually agreeable contract prices, rates, or costs.
• Ability to travel to more than one work location.

Benefits

• Low-cost medical, dental, vision, paid leave time.
• Highly competitive retirement plan.
• Training opportunities.