Procurement Services Supervisor
About The Position
The Department of Economic Security, Office of Procurement is seeking an experienced and highly motivated individual to join our team as a Procurement Supervisor. This role performs complex work and directs the full procurement lifecycle and contract management for the department, requiring independent and strategic judgment to direct end-to-end acquisitions for physical commodities and operational services. This position will oversee formal and informal solicitations, including pre-solicitation meetings and post-award conferences via the Arizona Procurement Portal (APP); Review evaluation committee documentation for consistency and make strategic recommendations for contract awards; Ensure Compliance & Finalization while overseeing the preparation and execution of final contract documents, ensuring all acquisitions are economical, effective, and legally compliant. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Requirements
- Advanced principles of public sector procurement, contract administration, and full-cycle acquisition.
- Comprehensive understanding of the Arizona Procurement Code and relevant state/local procurement rules.
- Sourcing and managing highly technical goods and specialized services within the organization's scope of responsibility.
- Hands-on supervision, mentoring, and directing the daily operations of a small, dedicated team.
- Effectively balancing, prioritizing, and organizing multiple high-impact projects in a fast-paced environment.
- Exceptional time management coupled with clear interpersonal, written, and oral communication.
- Perform high-level analytical work, dissect complex data, and forecast procurement needs.
- Diagnose complex operational bottlenecks and implement viable, cost-effective solutions.
- Establish and maintain strong, collaborative partnerships with internal stakeholders and external vendors.
Nice To Haves
- Significant experience equivalent to at least two years as Senior Procurement Specialist or similar function.
- Bachelor's degree in Business, Procurement/Purchasing, or related field.
- Professional certification, such as CPPO, CPPB, CPM or CPSM from a professional purchasing organization.
- Other combinations of relevant experience, education, and training may be considered.
Responsibilities
- Serve as a working supervisor and active mentor, fostering a collaborative, high-performance team environment while coaching staff on continuous process improvement.
- Provide expert guidance to procurement and program staff on complex sourcing methods, including RFPs, IFBs, RFQs, sole-source, emergency procurements, and other authorized exemptions.
- Review and oversee the full evaluation cycle of vendor offers, leading negotiations, evaluating Best and Final Offers (BAFOs), and driving final award recommendations.
- Support the Procurement Manager in developing and implementing departmental strategies, procedures, guides, and strategic plans to optimize agency-wide procurement operations.
- Review and approve purchase orders, prepare intricate contract documents, and submit exemption requests for final managerial approval.
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
