Procurement & Fleet Manager

Lutheran Community Services Northwest•McMinnville, OR

7d•$66,803 - $115,288•Hybrid

About The Position

The Procurement and Fleet Manager ensures that operations run efficiently and cost-effectively by overseeing all purchasing, contracting, and vehicle management activities. This role safeguards compliance with federal, state, and grant requirements while maintaining ethical and transparent procurement practices. By providing the tools, services, and mobility needed for staff to deliver community programs, the position directly strengthens our mission.

Requirements

5 years of progressive experience in procurement, purchasing, or contract management, preferably within a nonprofit, government, or regulated environment
2 years of experience managing or coordinating fleet operations, including vehicle purchasing, maintenance scheduling, and safety compliance.
Bachelor’s degree in business administration, Supply Chain Management, Finance, Logistics, or a related field; substantial relevant experience will be considered in place of degree
Excellent written and verbal English communication skills; able to interact effectively with internal stakeholders, vendors, and partners
Intermediate mastery of business applications and productivity suites and comfort with digital workflow and reporting tools; experience using procurement and vendor management systems or enterprise purchasing software for tracking, reporting, and approvals.
Demonstrated knowledge of federal and state procurement laws, grant compliance, and nonprofit regulatory requirements
Strong negotiation, budgeting, and cost-analysis skills with a commitment to ethical procurement practices
Knowledge of fleet management principles, including preventive maintenance, asset tracking, and risk mitigation
Ability to balance multiple priorities, meet deadlines, and work collaboratively across departments
Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers
Thrives in a diverse and multicultural environment; works with cross-functional teams to develop and implement strategies to enhance end-user experiences throughout the service lifecycle
Demonstrates exceptional commitment to serving and advocating for diverse and marginalized populations
Successfully completes tasks in a moderately noisy environment
Interact with others and perform tasks in-person and using technology, with moderate periods of stationary activity and moderate periods of increased physical activity including and not limited to sitting, standing, walking, bending and reaching
Moves equipment/materials weighing up to 25 pounds
Travels between worksites regularly; responsible for driving agency vehicles for inspections, maintenance coordination, or transport between locations, which requires valid driver’s license, auto insurance, and motor vehicle records clearance
Works in a variety of settings, including and not limited to LCSNW office locations, partner agency and community-based settings, and faith-based settings such as churches
Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program

Responsibilities

Oversee organizational procurement activities by developing and maintaining efficient purchasing systems and processes, ensuring compliance with federal, state, grant, and agency policies.
Coordinate requests for quotes, proposals, and bids, reviewing submissions for completeness, negotiating pricing and terms, and issuing awards in collaboration with district and program leadership.
Manage vendor and contractor relationships, including onboarding, contract execution, and resolution of grievances or performance issues to ensure quality and accountability.
Maintain procurement documentation and reporting, including purchase request forms, compliance records, and audit-ready files for internal and external review.
Administer fleet operations by purchasing, maintaining, and tracking agency vehicles; coordinating inspections, repairs, registration, and preventive maintenance to ensure safety and cost efficiency.
Monitor and project purchasing and fleet needs, aligning procurement plans and budgets with organizational priorities and operational requirements.
Collaborate cross-departmentally with Finance, Facilities, and Contracts teams to support compliance, optimize resource use, and strengthen internal operational systems.

Benefits

A 37.5 per hour work week to ensure work/life balance
Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
Employer-paid short- and long-term disability insurance
Life insurance coverage at no cost to you
Up to 2 weeks of vacation in your first year (based on hours worked)
Up to 2 weeks of sick leave (based on hours worked)
12 paid agency recognized holidays
2 floating holidays to use your way
403(b) retirement plan with employer matching (eligibility applies)
Access to our Employee Assistance Program (EAP) for you and your family
Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status