Procurement Analyst

City of Fargo•Fargo, ND

3d•Onsite

About The Position

Under the general direction of the Purchasing Manager, this role provides professional business and procurement support to City departments. This involves financial and budgetary analysis, developing and implementing effective business strategies, providing end-to-end procurement services, and utilizing technology. The position ensures compliance with all applicable procurement laws, regulations, policies, and procedures while delivering cost-effective solutions within established timelines. It also coordinates and collaborates with departments to research and develop accurate specifications, contract terms, and conditions, recommending and facilitating the most appropriate procurement methods to support departmental and organizational objectives. The role manages the City's procurement-related processes within the Tyler Technologies enterprise resource planning (ERP) system, including workflow administration, vendor management, purchase order processes, reporting, and user support to ensure efficient and compliant procurement operations.

Requirements

Bachelor’s degree in business, public administration or related field and four or more years’ experience with relevant experience in finance or procurement; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position.
Knowledge of state, federal, and local ordinances, statutes, resolutions, codes, policies, procedures, rules, and regulations governing procurement activities and functions.
Knowledge of principles and practices of public sector purchasing.
Knowledge of governmental accounting principles, financial reporting, internal controls, account coding, budget monitoring, purchase order processes, and procurement-related financial compliance.
Knowledge of Code of Federal Regulations (CFR) and Office of Management and Budget (OMB) rules pertaining to procurement and contracts.
Knowledge of techniques and practices for effective, efficient, and fiscally responsible management of allocated resources.
Knowledge of City organization, operations, policies and procedures.
Knowledge of the principles of accounting, finance, procurement, cash management, and statistics and ability to apply those principles to perform a variety of procurement strategies, tactics, and functions.
Knowledge of and skill in using technology and financial software systems.
Ability to transform raw data into information.
Ability to develop concise and clear policies and procedures, bid specifications, contracts, and agreements.
Ability to establish effective working relationships and maintain confidentiality.
Ability to innovate and adapt to new technology and related applications, business tools, and practices.
Ability to plan, organize, schedule, and coordinate multiple work activities.
Ability to listen, research, analyze, and effectively present results.
Ability to independently and with autonomy to manage multiple projects within agreed-upon time frames.
Ability to effectively design and deliver training programs.
Ability to communicate effectively, orally, interpersonally, and in writing to a variety of audiences, including other City employees, managers, and officials.

Responsibilities

Collaborate with City departments to evaluate and understand their procurement needs.
Assist departments in the purchasing policy requirement for securing the necessary resources to provide quality and cost-effective services.
Provide and coordinate financial, budgetary, procurement, and business application support as part of a comprehensive and collaborative approach to centralized financial services.
Mentor teams within and outside of Finance, teaching the skills necessary to successfully implement comprehensive procurement solutions to meet the City’s complex and growing procurement needs.
Ensure compliance of requisitions, bids, and proposals with all regulations and policies.
Verify availability of funds and corresponding budgets and appropriate approvals have been completed.
Maintain detailed and organized records to ensure the City’s position is well-documented.
Research and analyze complex data, extract and define relevant information, and develop critical decision-making reports and financial models.
Research and analysis may relate to use of personnel, financial, and technology resources; product and market analysis; system capabilities; financial programs; business processes and workflow; and/or budget performance.
Assist in the evaluation and communication of results.
Review and analyze procurement-related accounting activity, including purchase orders, account numbers, budget availability, contract payments, and compliance with applicable accounting, procurement, and internal control requirements.
Provide comprehensive decentralized procurement services including implementation of effective procurement strategies/tactics.
Research and analyze products and pricing, contract and bid specifications, requests for proposals (RFP), invitation to bids (ITB), true cost to purchase, cash flow, and long-term budgetary implications.
Effectively manage vendor communication and relationships to ensure departmental expectations are met.
Develop and prepare reports, communicate results, and participate in the decision-making process to effectively using the City’s resources to provide value-added services.
Provide ongoing monitoring and evaluation of the results of the procurement strategies, tactics, and workflow processes to ensure the City is operating effectively and efficiently in providing value-added public services.
Respond to and resolve complex and / or escalated concerns or issues from vendors, departments, and elected officials.
Research and analyze the underlying issues to succinctly and accurately communicate the City’s position.
Provide system support for financial management software to include assistance for training key staff members.
Research, interpretation, and application of complex federal regulations across a multitude of Federal, State and local grant and loan programs.
Frequently interact with others in the work unit to exchange detailed and/or technical information; communicate courteously and professionally and maintain working relationships with others in carrying out job functions.
Perform all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
Know and follow department and city rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss.
Perform other duties and activities as assigned.