PPL Technology Specialist (IT Contracts and Procurement Admin)

$120,000 - $135,000/Yr

Aptim Federal Services - The Woodlands, TX

Full-time - Mid Level

The Woodlands, TX

1,001-5,000 employees

Construction of Buildings

About the position

The IT Contracts and Procurement Administrator at CB&I is responsible for managing IT contracts, overseeing procurement processes, and conducting cost analysis for IT operations. This role acts as a liaison between the IT department and legal teams, ensuring compliance with contractual obligations while optimizing IT budgets and decision-making processes. The position requires collaboration with various stakeholders to ensure smooth implementation of IT projects and effective vendor management.

Responsibilities

• Develop and draft IT contracts with vendors, including service level agreements and software licensing agreements.
• Analyze proposed contracts from vendors, identify potential risks, and negotiate terms to protect company interests.
• Utilize contract management software to maintain comprehensive contract records and monitor contract performance.
• Establish relationships with vendors, manage communication, and address any contractual issues that may arise.
• Review and approve change orders to existing contracts, ensuring proper documentation and financial implications are considered.
• Facilitate resolution of contractual disputes with vendors by collaborating with legal teams and internal stakeholders.
• Identify potential risks associated with IT contracts and implement mitigation strategies.
• Generate regular reports on contract status, key performance indicators, and potential cost savings opportunities.
• Collaborate with IT project managers, procurement teams, legal counsel, and business stakeholders to ensure alignment with project objectives.
• Gather IT requirements by collaborating with IT users and stakeholders to identify technology needs.
• Research and evaluate potential IT vendors, negotiating pricing and contract terms.
• Generate and process purchase orders for IT equipment and services, ensuring accurate specifications and delivery timelines.
• Maintain and monitor IT vendor contracts, ensuring compliance with terms and conditions.
• Track and analyze IT procurement spending to identify cost-saving opportunities.
• Maintain accurate records of IT assets, including tracking usage and lifecycle.
• Ensure adherence to company procurement policies and legal regulations.
• Build and maintain strong relationships with key IT vendors.
• Monitor and analyze IT expenses across different categories and identify variances between budgeted costs and actual spending.
• Collaborate with IT leadership to develop and maintain accurate IT budgets and prepare detailed budget forecasts.
• Generate regular reports highlighting key IT cost metrics and visualize data through dashboards.
• Identify potential cost reduction opportunities through vendor negotiations and contract optimization.

Requirements

• Bachelor's degree in Business Administration, Law, or a related field.
• Relevant experience in IT contract management, procurement management, and/or cost management, preferably within a corporate environment.
• Familiarity with contract management software and procurement software.
• Proficiency in data analysis, financial modeling, and interpreting complex data sets.
• Understanding of accounting principles, budgeting, and cost management practices.
• Familiarity with IT infrastructure, systems, and common IT terminology.

Nice-to-haves

• Legal knowledge of contract law and ability to interpret complex contractual clauses.
• Proven negotiation skills with the ability to negotiate favorable terms and conditions with vendors.
• Strong analytical skills to assess contract risks and identify cost-saving opportunities.
• Excellent written and verbal communication skills to convey contract terms clearly.
• Organizational skills to manage multiple contracts simultaneously and maintain detailed records.
• Technical knowledge of IT hardware, software, and network infrastructure.
• Expertise in Microsoft Excel, data visualization tools, and financial software.

Benefits

• Competitive salary range of $120,000 - $135,000 per year.
• Full-time employment with opportunities for career growth.