Plant Office Administrator

Vulcan Materials Company • Madera, CA

4d • $28 - $33 • Onsite

About The Position

Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management.
Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities.
This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location.

Requirements

• 2 years of college or equivalent experience in accounting related activities are required.
• Two (2) to three (3) years office experience in bookkeeping or accounting is required.
• A valid Driver's License is required.
• Must possess a sound understanding of accounting principles.
• Thorough knowledge of common office practices, procedures, and use of office equipment are required.
• Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch.
• Appropriate typing skills and a strong knowledge of all Microsoft Office products is required.
• Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously.
• Must have good communication skills and be familiar with proper phone etiquette.
• Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.
• Initiates and takes action before being required to do so. Collaborates with others to address issues that arise.
• Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly.
• Applies intellect to the fullest, welcoming activities that require one to stretch.
• Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up.
• knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100%25 approachable.
• Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.
• Takes responsibility for customer relationships, keeping promises and commitments.
• Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary.

Nice To Haves

• College Degree preferred.

Responsibilities

• Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
• Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management.
• Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed.
• Provide supervision, guidance and training to lesser-experienced plant clerks.
• Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues.
• Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.

Benefits

• Medical, Dental, and Vision programs, plus much more.
• Paid vacation, personal floating days, and paid holidays.
• 401(k) with company match and contribution.
• We see our development programs and helping our employees meet their goals as a key part of our business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree