Phase 1 Curriculum Coordinator - School of Medicine
About The Position
The Phase 1 Curriculum Coordinator oversees the planning, coordination, and day-to-day execution of the first 14 months of the BYU School of Medicine curriculum. This role manages the phase 1 calendar, supports faculty and instructors in course delivery, and helps ensure smooth operation of learning activities. The position also maintains curricular records, syllabi, and standard operating procedures while supporting curriculum committee processes and continuous quality improvement efforts important to accreditation. As part of the Phase 1 team, this role also helps manage student attendance in Phase 1 and provides cross-functional support to the Phase 1 curriculum team. This role will also play an important part in supporting and fostering a spiritually enriching environment where students can deepen their testimonies of Jesus Christ while preparing for a lifetime of service as Christ-centered physicians.
Requirements
- Bachelor’s degree and 2+ years of administrative experience, preferably in higher education.
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Ability to manage complex systems and processes with high attention to detail
- Ability to troubleshoot and support educational technology tools
- Ability to work collaboratively across teams and support colleagues as needed
Nice To Haves
- Master’s degree
- Experience supporting faculty committees
- Managing Learning Management Systems (LMS)
- Coordinating medical education processes and curriculum
- Working knowledge of learning management systems (LMS) (e.g., Canvas, Blackboard, Moodle, VidaNovaVLE)
- Knowledge of medical school curriculum structure (e.g., pre-clerkship / Phase 1 models, and MD licensing exams process)
Responsibilities
- Manages and coordinates Phase 1 curriculum delivery, ensuring accurate and timely execution of courses and learning activities.
- Manages the official Phase 1 academic calendar, including coordinating sessions, assessments, and key academic events for all phase 1 students and faculty.
- Manages the Learning Management System (LMS) for curriculum (VidaNovaVLE).
- Trains new students and faculty on how to use the LMS during new student orientation and new faculty onboarding.
- Manages permissions, roles, and user responsibilities within the LMS.
- Works with the Senior Curriculum Administrator to monitor and implement overarching curriculum structure, processes, and quality improvement.
- Serves as the primary operational contact for Phase 1 instructors, including clinical affiliate faculty, facilitators, and guest lecturers.
- Assists in the onboarding of clinical affiliate faculty and oversees the classroom logistics and instructional technology.
- Trains and supports faculty in how to best prepare and deliver instructional materials to students through the LMS (VidaNovaVLE), including syllabi, lecture slides, reading materials, and other essential instructional materials.
- In collaboration with the Curriculum Committee, the Director of Phase 1, and the Associate Dean of Curriculum, instructs faculty in best practices for syllabi creation and maintenance, ensuring accuracy and alignment with accreditation standards and requirements.
- Supports the Phase 1 Curriculum sub-committee operations, including meeting coordination, materials preparation, document management, task accountability, and continuous quality improvement (CQI) processes.
- Supports Curriculum Committee operations, as needed.
- Manages curricular records and standard operating procedures to ensure consistency, continuity, and compliance with LCME standards.
- Trains students in how to use the attendance and absence web portal.
- In collaboration with the Phase 1 team and the Phase 1 Director, tracks and manages student attendance for Phase 1, ensuring accuracy and compliance with program requirements.
- Administers the excused absence process, reviewing and approving requests related to illness and other valid circumstances.
- Provides support to other Phase One team members in their respective roles, including needed cross-training among roles
Benefits
- 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Generous vacation and sick time, plus 13 paid holidays
- Employee assistance program, available to the employee and all members of their household
- Tuition benefits for employees and eligible family members
- Access to athletic facilities
- Excellent medical/dental benefits
- Short/long term disability benefits
- Paid parental and maternity leave
- Wellness program
- Free on-campus parking
- Free UTA passes for employee, spouse, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
