Personnel Coordinator

About the position

The Personnel Coordinator is responsible for assisting Store and Department Management in the recruiting and hiring process, conducting new hire orientations as well as compliance tasks, retention efforts, and performance management. The Personnel Coordinator is also responsible for coordinating with HR Business partners for escalation of issues. They are the liaison between the store associates and store support positions.

Responsibilities

• Plan staffing needs with Store and Department Management; interview/prescreen prospective internal and external applicants; schedule follow-up interviews with Department and/or Store Management and extends offers for employment
• Direct local or store recruiting efforts, in-store events, community partnerships, represent company at job/career fairs
• Work with Store Management on full-cycle recruitment initiatives
• Actively source candidates for store positions
• Conduct Orientation Sessions according to company expectations
• Promote Associate Referral Program
• Partner with Regional Learning Manager to assist with training and report tracking
• Partner with management for performance management process
• Assist with and track Leaves of Absences in communication with HR and corporate teams
• Serve as liaison between Payroll, Benefits, Human Resources, and the store
• Assist the associates with Help Desk tickets and escalations
• Process associate data related changes and terminations
• Manages personnel files to ensure records are complete and accurate (paper / imaged)
• Maintain Time and Attendance records for accurate payroll processing
• Prepare for and attend unemployment hearings representing the Company in consultation with third party administrator and Legal when necessary
• Assist Store Management with documentation relating to discipline, grievances, and arbitrations in consultation with HR and Associate Relations
• Attend and provide input during meetings with associates and/or the Union; including but not limited to; disciplinary meetings, investigations, and meetings with Union Stewards and/or business agents in consultation with HR and Associate Relations
• Support the scheduling process
• Maintain bulletin boards and legally mandated postings
• Assist and follow-up with monthly Service Awards Programs
• Assist and support various operational programs and initiatives
• Provide excellent customer service and demonstrate courtesy, dignity, and respect
• Assist Store Management in maintaining strict compliance with all applicable Federal, State, local laws, and Company policies and guidelines
• Any other duties as assigned

Requirements

• 2 years relevant experience in Human Resources, associate relations, or education preferred
• Must be at least 18 years old
• Ability to work independently
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Organizational qualities, including but not limited to; filing, word processing, preparing documents, and producing reports
• Knowledge of HRIS
• Proficient on Microsoft Applications preferred
• Excellent verbal and written communication skills
• Ability to maintain strict confidentiality
• Ability to work varying shifts and days of the week (may include evenings, weekends, early morning, or late shifts)