Payroll and Benefits Manager (remote US)

ARAVAS INC • PA, US, PA

13h • $105,000 - $140,000 • Remote

About The Position

Reporting to the Head of Human Resources, the Payroll and Benefits Manager will oversee the organization’s payroll functions and day-to-day operations of group benefit programs. This role ensures timely, accurate, and compliant payroll practices for Savara’s US operations. A keen attention to detail, strong ability to maintain confidentiality, and understanding of compliant payroll and benefits administration practices is key to this role’s success.

Requirements

• At least five years of experience managing multi-state payroll processes
• Experience with ADP Workforce Now strongly preferred
• Experience running equity payroll for publicly traded companies preferred
• A keen attention to detail and ability to maintain strict confidentiality
• Strong working knowledge of payroll compliance and leaves of absence within the US
• Ability to communicate effectively verbally and in writing
• Excellent organizational skills and attention to detail
• Experience managing broker and vendor relationships preferred
• Experience within Life Sciences preferred

Responsibilities

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions, creating a consistent employee experience across geographies.
• Processes bi-weekly non-exempt payroll and semi-monthly exempt US payroll.
• Reviews payroll pre-process in Savara’s other countries on a monthly basis.
• Processes special payrolls for equity, bonuses, etc. as needed.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures timesheets are completed timely and accurately.
• Prepares and maintains accurate records and reports of payroll transactions.
• Manages the end-to-end leave of absence process from a payroll perspective, including calculating pay adjustments, managing benefit deductions/arrears, coordinating with third-party administrators, and ensuring compliance with state and federal regulations.
• Maintains SOX compliance for all payroll activities.
• Ensures compliance with company documented policies, federal, state, and local payroll, wage, and hour laws and best practices.
• Defines and maintains a payroll schedule for all employees.
• Participates in audit process as it relates to payroll.
• Answers employee questions as it relates to payroll, escalating as needed.
• Liaise with third party payroll tax manager, ensuring compliance as a multi-state employer.
• Administers benefits processing, including enrollments, COBRA, terminations, changes, compliance testing, distributions, and other employee changes.
• Manages yearly open enrollment period from the back end, ensuring systems and materials are accurate and prepared timely.
• Reconciles benefits on a monthly basis, running reports to ensure accuracy of enrollments and billing.
• Completes annual ACA filing.
• Maintain materials for benefits orientations, open enrollment and summary plan descriptions.
• Coordinate 401(k) annual notices, respond to employee questions, and conduct nondiscrimination testing.
• Manages the full lifecycle of employee leaves of absence (LOA) from initial notification and eligibility determination to documentation, tracking, and the return-to-work process- ensuring compliance with FMLA, ADA, state and local regulations, and company policy.
• Answer employee questions about their benefits and LOA.
• Manages Savara’s US HRIS, ADP Workforce Now, and benefits enrollment platform, Employee Navigator.
• Ensures data integrity and privacy of sensitive employee information.
• Identifies and recommends updates to software, systems, and procedures.
• Create and maintain user guides for all HR systems.
• Other duties and projects as assigned.

Benefits

• Medical, dental, and vision coverage
• Flexible Spending Account for health care and dependent care expenses and Health Savings Account
• Paid time off and paid holidays, including Dec 24-Jan 1
• Paid parental leave
• 401(k) with highly competitive match
• Life, AD&D, STD and LTD insurance coverage
• Other supplemental insurance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed