Payroll and AP Administrator

Robert Half - Portsmouth, NH

Full-time

Portsmouth, NH

Administrative and Support Services

About the position

The Payroll and AP Administrator plays a crucial role in managing accounts payable, vendor payments, and payroll processing within the Healthcare/NHS industry. This position is essential for maintaining accurate financial records and ensuring smooth financial operations in the organization.

Responsibilities

• Oversee the accounts payable and vendor records, ensuring payments are made on a weekly basis.
• Regularly match purchase orders with invoices, confirm pricing, and input invoices into the system.
• Contribute to financial reporting processes by preparing various reports related to accounts payable and payroll.
• Provide assistance in maintaining the general ledger, including performing tasks such as journal entries, account reconciliation, and reviewing transaction reports.
• Participate in monthly closings and support internal and external audits by providing necessary records and reports.
• Responsible for preparing and processing payroll, ensuring accuracy with deductions, and compliance with federal payroll laws.
• Handle wage garnishments, direct deposits, and respond to vendor and employee inquiries regarding payments, discrepancies, and payroll-related issues.
• Collaborate with other departments such as Human Resources to streamline processes and address issues efficiently.
• Contribute to special projects and work independently to meet deadlines.
• Utilize accounting software systems and ADP Workforce Now to perform accounting functions and administer 401k - RRSP.

Requirements

• Minimum of 2 years experience in a Payroll and AP Administrator role or similar
• Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services and ADP Workforce Now
• Knowledge of 401k - RRSP Administration
• Understanding of Accounting Functions and Auditing
• Experience with Benefit Functions and Payroll - Garnishments
• Adept in handling Accounts Payable (AP)
• Proficiency in creating Journal Entries
• Experience in Account Reconciliation and Accruals
• Familiarity with Monthly Accruals
• Excellent communication and interpersonal skills
• Strong attention to detail and problem-solving abilities
• Ability to handle confidential information with discretion
• Bachelor's degree in Accounting, Finance, or related field preferred.