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City of Alamogordo, NM - Alamogordo, NM

posted 16 days ago

Alamogordo, NM
Executive, Legislative, and Other General Government Support

About the position

Under general supervision, performs daily work assignments for the Accounting/Payroll Division of the Finance Department in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

Responsibilities

  • Coordinate and work as an effective team with the other Payroll Accounting Technician to share and rotate work; work together as a check and balance for each other's work for accuracy and compliance; be co-responsible for the quality and quantity of payroll efforts by solving routine problems, sharing relevant information, and training where necessary.
  • Co-responsible for all aspects of the bi-weekly payroll for 350+ employees.
  • Maintain and administer computerized payroll files and software, including the initial setup of various codes.
  • Compile and prepare financial, statistical, and operational reports as required.
  • Compile annual payroll expense budget estimates for the City's fiscal year budget.
  • Monitor and ensure compliance with payroll regulations and procedures & policies and remain informed of current payroll issues.
  • Research, recommend, and implement payroll-related activities to achieve departmental objectives.
  • Assist in the reconciliation of various payroll reports to the general ledger.
  • Prepare, reconcile, and distribute W-2 forms and processes tax records and reports, including 941 deposits, state unemployment, retirement, workers' compensation, etc.
  • Review payroll timesheets for accuracy.
  • Inform the appropriate party when records do not comply with the City of Alamogordo policies and FLSA regulations.
  • Prepare final payroll, print paychecks, and prepare and submit electronic direct deposit file.
  • Track, reconcile, and remit payment for complex insurance billings, payroll taxes, and benefits.
  • Calculate and maintain court-ordered garnishments or other employee withholdings and remit payments as required.
  • Input liability payment information for posting to accounting records.
  • Calculate retroactive pay and process payment as needed.
  • Calculate termination pay and process payments based upon various organizational policies and guidelines, collective bargaining agreements, and associated state or federal requirements.
  • Perform account analysis and account reconciliation.
  • Maintain payroll filing system and records.
  • May perform a bank run as assigned.
  • Respond to employee questions regarding payroll-related issues, and assist in completing appropriate forms.
  • Monitor, review, and update spreadsheets to track employee non-cash fringe benefit payroll records.
  • Perform employee system maintenance for tax allocation as required.
  • Review and maintain spreadsheets to track unemployment compensation claims paid.
  • Collect proper authorization for charges and initiate payment or process refund requests as required.
  • Provide and compile fiscal information for outside auditors.
  • Perform monthly audit of departmental timekeeping systems to ensure compliance with City of Alamogordo payroll guidelines.
  • Provide timekeeping system training and time entry assistance to City departments.
  • Assign and maintain user accessibility of the timekeeping system as required.
  • Sort payroll checks and supporting documentation for distribution.
  • Verify proper payroll information is reported to the grantor for reimbursement of funds.
  • Update control spreadsheets with the latest payroll information.
  • Distribution of mail as needed.
  • Contribute to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills.
  • Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards.
  • Performs duties in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

Requirements

  • HS Graduation or its equivalent.
  • Two (2) years experience in payroll and benefits administration or similar financial function in a large or high-volume organization or municipal environment.
  • Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
  • Must successfully pass a basic payroll test that will be required as part of the recruitment process.

Nice-to-haves

  • Two (2) or more years of experience with governmental payroll.
  • Experience with timekeeping and payroll software.
  • College-level accounting classes.
  • Certified Payroll Professional Certification.
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