Patient Services Representative, Pediatric Primary Care, FT, Days

Prisma Health•Columbia, SC

1d•Onsite

About The Position

Responsible for aspects of front office management and operation as assigned. This role involves complete and accurate patient registration, pre-certification, charge capture, and accurately coding diagnoses given by physicians. It also includes posting all payments, balancing computer reports at day end, and requires a high level of public contact and excellent interpersonal skills. The position arranges for patient pre-payments, enforces financial agreements, gathers charge information, codes, enters data, completes the billing process, and distributes billing information. It involves filing insurance claims, assisting patients with insurance forms, and processing unpaid accounts by contacting patients and third-party payers. This role serves as a liaison between patients and medical support staff, greeting patients and visitors courteously, checking them in, verifying and updating insurance information, and obtaining necessary signatures. The representative will assist patients with ambulatory difficulties, maintain the appointment book, follow office scheduling policies, and provide front office phone support as needed. They will screen visitors, respond to routine information requests, gather and code outpatient charges, and process vouchers and private payments. Researching address verification, processing mail return statements, and acquiring billing information for all doctors and patients are also key duties. The role includes cashiering functions, monitoring and balancing the cash drawer, preparing daily cash deposits, receiving payments, issuing receipts, and posting payments while maintaining required records. Working with patients to secure prepayment sources or financial agreements and participating with other staff to achieve account resolution are essential. Assisting with outpatient coding and error resolution, processing edits and customer service requests, identifying trends, and communicating problems to management are also part of the responsibilities. Updating the patient account database, maintaining physician schedules, scheduling surgeries and appointments, and answering patient questions regarding appointments and testing are included. Assembling patient charts, updating patient profiles for completeness and accuracy, overseeing the waiting area, and coordinating patient movement are also required. The representative will assist patients with insurance claims, disability benefits, home health care, medical equipment, and surgical care. They will process benefit correspondence and forms to expedite payment of outstanding claims, assist patients in completing forms for hospitalization or surgical pre-certification, and follow up with insurance companies to ensure coverage approval. Posting all actions, maintaining permanent records of patient accounts, answering patient questions, confirming workers’ compensation claims, and preparing disability claims are also duties. Following up with insurance companies to ensure claims are paid, maintaining files with referral slips and authorizations, and researching information for the outpatient billing process are necessary. Coding procedures and diagnoses, entering charge information, and processing/distributing billings are part of the role. Pulling charts, delivering, transporting, sorting, and filing returned charts, picking up lab reports and correspondence, and checking for misfiled charts are also required. Maintaining orderly files, filing medical reports, purging obsolete records, destroying outdated records, making new patient charts, repairing damaged charts, and assisting in locating and filing records are essential. Working with medical assistants to route charts and following medical records policies are important. Collecting payments at time of service, reviewing accounts for timely payment, performing collection actions, evaluating patient financial status, establishing payment plans, and recommending accounts for collection agencies are key responsibilities. Identifying and resolving patient billing complaints and following up on accounts until zero balance or turned over for collection are also part of the role. Participation in educational activities, gathering and verifying superbills, entering charge and payment information, verifying accuracy, printing and balancing daily reports, and backing up/closing computer files are required. Registering new patients, updating financial information, and maintaining strict confidentiality are essential. As a representative of Prisma Health Clinical Department, maintaining a neat and professional appearance, demonstrating commitment to serve, and upholding office manual guidelines are expected. Performs related work as required. Performs other duties as assigned.

Requirements

High School diploma or equivalent OR Post-high school diploma.
No previous experience required.
Basic understanding of ICD-9 and CPT coding- Preferred

Nice To Haves

Associate degree in technical specialty program of 18 months minimum in length preferred
Multi-specialty group practice setting experience - Preferred

Responsibilities

Responsible for complete and accurate patient registration, pre-certification, charge capture and accurately coding diagnoses given by physicians.
Responsible for posting all payments and balancing with the computer reports at day end.
Arranges for patient pre-payments and enforces financial agreements prior to providing service.
Gathers charge information, codes, enters into database, completes billing process, distributes billing information.
Files insurance claims and assists patients in completing insurance forms.
Processes unpaid accounts by contacting patients and third-party payers.
Greets patients and visitors in a prompt, courteous, and helpful manner.
Checks in patients, verifies and updates necessary insurance information in the patient accounting system.
Obtains signatures on all forms and documents as required.
Maintains appointment book and follows office scheduling policies.
Provides front office phone support as needed and outlined through cross training program.
Screens visitors and responds to routine requests for information.
Responsible for gathering, accurately coding and posting outpatient charges.
Processes vouchers and private payments, to include updating registration screens based on information on checks.
Helps to process mail return statements and outgoing statements.
Acquires billing information for all doctors for all patients seen in practice.
Performs cashiering functions including monitoring and balancing cash drawer daily.
Prepares daily cash deposits.
Receives payments from patients and issues receipts.
Codes and posts payments and maintains required records, reports and files.
Works with patients in securing prepayment sources or financial agreements prior to providing service.
Participates with other staff to achieve account resolution.
Assists with outpatient coding and error resolution.
Processes edits and Customer Service and Collection Request for resolution within specified time frames.
Identify trends and communicates problems to management.
Updates patient account database.
Maintains and updates current information on physician’s schedules.
Schedules surgeries, ancillary services and follow-up outpatient appointments and admissions as requested.
Answers questions regarding patient appointments and testing.
Assembles patients’ charts for next day visit.
Updates profiles on all patients, ensuring completeness and accuracy.
Oversees waiting area, coordinates patient movement, reports problems or irregularities.
Assists patients with questions on insurance claims, obtaining disability insurance benefits, home health care, medical equipment, surgical care, etc.
Processes benefit correspondence, signature, and insurance forms to expedite payment of outstanding claims.
Assists patients in completing all necessary forms to obtain hospitalization or Surgical pre-certification from insurance companies.
Follows-up with insurance companies ensuring that coverage is approved.
Posts all actions and maintains permanent record of patient accounts.
Answers patient questions and inquiries regarding their accounts.
Confirms all workers’ compensation claims with employees.
Prepares disability claims in a timely manner.
Follows-up with insurance companies ensuring that claims are paid as directed.
Maintains files with referral slips, medical authorizations, and insurance slips.
Researches all information needed to complete outpatient billing process including getting charge information from physicians.
Codes information about procedures performed and diagnosis on charge.
Keys charge information into on-line entry program.
Processes and distributes copies of billings according to clinic policies.
Pulls charts for scheduled appointments in advance.
Delivers, transports, sorts and files returned charts.
Picks up lab reports, dictations, X-rays, and correspondence.
Continually checks for misfiled charts and refiles according to filing system.
Maintains orderly files.
Files all medical reports.
Purges obsolete records and files in storage.
Destroys outdated records following established procedures for retention and destruction.
Makes up new patient charts.
Repairs damaged charts.
Assists in locating and filing records.
Works with medical assistants and other staff to route patient charts to proper location.
Follows medical records policies and procedures.
Collects payments at time of service for daily outpatient visit services.
Reviews each account via computer to ensure patient’s account(s) are being paid on a timely basis.
Performs collection actions including contacting patients by telephone and resubmitting claims to third party reimburses.
Evaluates patient financial status and establishes budget payment plans.
Reviews accounts for possible assignment to collection agency, makes recommendation to Clinical Dept. Practice Manager.
Identifies and resolves patient billing complaints.
Participates with other staff to follow up on accounts until zero balance or turned over for collection.
Participates in educational activities.
Gathers and verifies superbills for specified practice on a daily basis.
Enters all charge and same day payment information for patient visits and hospital patients, verifying accuracy of coding, charging and patient insurance status.
Prints daily reports, verifying charge entry balancing at day end.
Backs up and closes computer files on a daily basis, logging as appropriate (i.e. closing all batches in accordance with policy).
Registers new patients after verifying patient status on computer inquiry.
Updates financial information as indicated.
Maintains strictest confidentiality.
Performs related work as required.
As representative of Prisma Health Clinical Department, is expected to maintain neat and professional appearance, demonstrate commitment to serve at all times and uphold guidelines set forth in office manual.
Performs other duties as assigned.