Patient Services Representative, FT, Days

Prisma Health•Greenville, SC

1d•Onsite

About The Position

Responsible for aspects of front office management and operation as assigned. This role involves complete and accurate patient registration, pre-certification, charge capture, and accurately coding diagnoses given by physicians. It also includes posting all payments, balancing computer reports at day end, and requires a high level of public contact and excellent interpersonal skills. The position arranges for patient pre-payments and enforces financial agreements prior to providing service. It involves gathering charge information, coding, entering into a database, completing the billing process, and distributing billing information. The role also includes filing insurance claims, assisting patients with insurance forms, and processing unpaid accounts by contacting patients and third-party payers. This position serves as a liaison between the patient and medical support staff, greeting patients and visitors courteously, checking them in, verifying and updating insurance information, and obtaining necessary signatures. The representative will assist patients with ambulatory difficulties, maintain the appointment book, follow office scheduling policies, and provide front office phone support as needed. They will screen visitors, respond to routine requests for information, and gather, accurately code, and post outpatient charges. The role involves processing vouchers and private payments, updating registration screens, researching address verification, and helping to process mail return statements and outgoing statements. The representative will acquire billing information for all doctors for all patients seen in practice, perform cashiering functions including monitoring and balancing the cash drawer daily, and prepare daily cash deposits. They will receive payments from patients, issue receipts, code and post payments, and maintain required records, reports, and files. The position involves working with patients to secure prepayment sources or financial agreements, participating with other staff to achieve account resolution, and assisting with outpatient coding and error resolution. The representative will process edits and Customer Service and Collection Requests for resolution within specified time frames, identify trends, and communicate problems to management. They will update the patient account database, maintain and update current information on physician’s schedules, and schedule surgeries, ancillary services, and follow-up outpatient appointments and admissions. The role includes answering questions regarding patient appointments and testing, assembling patients’ charts for the next day’s visit, and updating patient profiles for completeness and accuracy. The representative will oversee the waiting area, coordinate patient movement, and report problems or irregularities. They will assist patients with questions on insurance claims, obtaining disability insurance benefits, home health care, medical equipment, surgical care, etc. The position involves processing benefit correspondence, signatures, and insurance forms to expedite payment of outstanding claims, and assisting patients in completing forms for hospitalization or surgical pre-certification. The representative will follow up with insurance companies to ensure coverage approval, post all actions, and maintain a permanent record of patient accounts. They will answer patient questions and inquiries regarding their accounts, confirm workers’ compensation claims with employees, and prepare disability claims in a timely manner. The role includes following up with insurance companies to ensure claims are paid as directed, maintaining files with referral slips, medical authorizations, and insurance slips, and researching information needed to complete the outpatient billing process. The representative will code information about procedures performed and diagnoses on charges, key charge information into an on-line entry program, and process and distribute copies of billings according to clinic policies. They will assist with outpatient coding and error resolution, pull charts for scheduled appointments in advance, and deliver, transport, sort, and file returned charts. The position involves picking up lab reports, dictations, X-rays, and correspondence, continually checking for misfiled charts and refiling them, and maintaining orderly files. The representative will file all medical reports, purge obsolete records and files in storage, and destroy outdated records following established procedures. They will make up new patient charts, repair damaged charts, and assist in locating and filing records. The role includes working with medical assistants and other staff to route patient charts to the proper location and following medical records policies and procedures. The representative will collect payments at the time of service for daily outpatient visit services, review each account via computer to ensure timely payments, and perform collection actions including contacting patients by telephone and resubmitting claims. They will evaluate patient financial status and establish budget payment plans, review accounts for possible assignment to a collection agency, and make recommendations to the Clinical Dept. Practice Manager. The position involves identifying and resolving patient billing complaints and participating with other staff to follow up on accounts until zero balance or turned over for collection. The representative will participate in educational activities, gather and verify superbills, and enter charge and same-day payment information, verifying accuracy of coding, charging, and patient insurance status. They will print daily reports, verify charge entry balancing at day end, back up and close computer files daily, and register new patients after verifying their status. The role includes updating financial information, maintaining strict confidentiality, and performing related work as required. As a representative of Prisma Health Clinical Department, the individual is expected to maintain a neat and professional appearance, demonstrate commitment to serve at all times, and uphold guidelines set forth in the office manual. Performs other duties as assigned.

Requirements

High school diploma or equivalent OR Post-high school diploma.
No previous experience required.
Basic understanding of ICD-9 and CPT coding preferred

Nice To Haves

Associate degree in technical specialty program of 18 months minimum in length preferred
Multi-specialty group practice setting experience preferred

Responsibilities

Responsible for complete and accurate patient registration, pre-certification, charge capture and accurately coding diagnoses given by physicians.
Responsible for posting all payments and balancing with the computer reports at day end.
Arranges for patient pre-payments and enforces financial agreements prior to providing service.
Gathers charge information, codes, enters into database, completes billing process, distributes billing information.
Files insurance claims and assists patients in completing insurance forms.
Processes unpaid accounts by contacting patients and third-party payers.
Greets patients and visitors in a prompt, courteous, and helpful manner.
Checks in patients, verifies and updates necessary insurance information in the patient accounting system.
Obtains signatures on all forms and documents as required.
Assists patients with ambulatory difficulties.
Maintains appointment book and follows office scheduling policies.
Provides front office phone support as needed and outlined through cross training program.
Screens visitors and responds to routine requests for information.
Responsible for gathering, accurately coding and posting outpatient charges.
Processes vouchers and private payments, to include updating registration screens based on information on checks.
Research address verification as needed.
Helps to process mail return statements and outgoing statements.
Acquires billing information for all doctors for all patients seen in practice.
Performs cashiering functions including monitoring and balancing cash drawer daily.
Prepares daily cash deposits.
Receives payments from patients and issues receipts.
Codes and posts payments and maintains required records, reports and files.
Works with patients in securing prepayment sources or financial agreements prior to providing service.
Participates with other staff to achieve account resolution.
Assists with outpatient coding and error resolution.
Processes edits and Customer Service and Collection Request for resolution within specified time frames.
Identify trends and communicates problems to management.
Updates patient account database.
Maintains and updates current information on physician’s schedules.
Schedules surgeries, ancillary services and follow-up outpatient appointments and admissions as requested.
Answers questions regarding patient appointments and testing.
Assembles patients’ charts for next day visit.
Updates profiles on all patients, ensuring completeness and accuracy.
Oversees waiting area, coordinates patient movement, reports problems or irregularities.
Assists patients with questions on insurance claims, obtaining disability insurance benefits, home health care, medical equipment, surgical care, etc.
Processes benefit correspondence, signature, and insurance forms to expedite payment of outstanding claims.
Assists patients in completing all necessary forms to obtain hospitalization or Surgical pre-certification from insurance companies.
Follows-up with insurance companies ensuring that coverage is approved.
Posts all actions and maintains permanent record of patient accounts.
Answers patient questions and inquiries regarding their accounts.
Confirms all workers’ compensation claims with employees.
Prepares disability claims in a timely manner.
Follows-up with insurance companies ensuring that claims are paid as directed.
Maintains files with referral slips, medical authorizations, and insurance slips.
Researches all information needed to complete outpatient billing process including getting charge information from physicians.
Codes information about procedures performed and diagnosis on charge.
Keys charge information into on-line entry program.
Processes and distributes copies of billings according to clinic policies.
Assists with outpatient coding and error resolution.
Pulls charts for scheduled appointments in advance.
Delivers, transports, sorts and files returned charts.
Picks up lab reports, dictations, X-rays, and correspondence.
Continually checks for misfiled charts and refiles according to filing system.
Maintains orderly files.
Files all medical reports.
Purges obsolete records and files in storage.
Destroys outdated records following established procedures for retention and destruction.
Makes up new patient charts.
Repairs damaged charts.
Assists in locating and filing records.
Works with medical assistants and other staff to route patient charts to proper location.
Follows medical records policies and procedures.
Collects payments at time of service for daily outpatient visit services.
Reviews each account via computer to ensure patient’s account(s) are being paid on a timely basis.
Performs collection actions including contacting patients by telephone and resubmitting claims to third party reimburses.
Evaluates patient financial status and establishes budget payment plans.
Reviews accounts for possible assignment to collection agency, makes recommendation to Clinical Dept. Practice Manager.
Identifies and resolves patient billing complaints.
Participates with other staff to follow up on accounts until zero balance or turned over for collection.
Participates in educational activities.
Gathers and verifies superbills for specified practice on a daily basis.
Enters all charge and same day payment information for patient visits and hospital patients, verifying accuracy of coding, charging and patient insurance status.
Prints daily reports, verifying charge entry balancing at day end.
Backs up and closes computer files on a daily basis, logging as appropriate (i.e. closing all batches in accordance with policy).
Registers new patients after verifying patient status on computer inquiry.
Updates financial information as indicated.
Maintains strictest confidentiality.
Performs related work as required.
As representative of Prisma Health Clinical Department, is expected to maintain neat and professional appearance, demonstrate commitment to serve at all times and uphold guidelines set forth in office manual.
Performs other duties as assigned.