Patient Service Representative
About The Position
The Patient Service Representative is responsible for providing efficient, high-quality service to patients. This includes greeting and registering patients, coordinating appointments, answering telephone lines, distributing communications, resolving patient questions regarding referrals, billing, services, and test results, and scheduling future appointments and requisitions. The role also involves notifying patient care areas of patient arrivals, managing waiting patients, identifying insurance types, and performing other related duties. Additionally, the position ensures accurate entry of billing information, reviews encounter forms, enters patient charges into the EMR system, and balances charges. For medical records, the representative upholds standards for accuracy and timeliness, releases information according to policy, ensures the availability of necessary records and forms, maintains confidentiality, and prepares charts for appointments.
Requirements
- High school diploma or equivalent.
- One to two years related customer service experience
- Experience handling difficult caller/customers/patients.
- CRT/PC experience in a customer service setting.
- Strong communication skills.
- Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information.
Nice To Haves
- Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred.
Responsibilities
- Greets and accurately registers patients in EMR system verifying essential billing and demographic information.
- Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently.
- Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
- Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails.
- Resolves a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate.
- Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed. May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery.
- Notifies patient care area when patient has arrived and is ready to be seen. Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays.
- Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
- Performs other related duties as required.
- Reviews encounter forms for accuracy and completeness, checks with physician for missing information.
- Enters patient charges into the EMR system according to established policies and procedures.
- Batches encounter forms and balances charges.
- Releases information from records, only according to corporate policies and procedures.
- Ensures the availability of properly prepared patient medical records, daily schedules and related forms. Maintains medical record including loose filing and re-filing of charts daily. Pull and prepares charts for appointments.
- Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
