Part Time - CORE Administrative Assistant

Pennsylvania State University - Erie, PA

Part-time - Entry Level

Onsite - Erie, PA

10,001+ employees

Educational Services

About the position

The part-time Administrative Assistant position at Penn State Behrend, in partnership with Susan Hirt Hagen CORE, is designed to support the general administrative functions of the organization. The role involves a variety of tasks including visitor assistance, document preparation, meeting coordination, and budget reconciliation, all aimed at ensuring smooth office operations.

Responsibilities

• Plan, organize, support and coordinate the daily office activities and administrative processes for Susan Hirt Hagen CORE
• Assist with meeting preparation and agenda creation, taking minutes during meetings, assigning action steps for team members
• Assist with scheduling meetings and using shared calendars
• Submit catering requests for Susan Hirt Hagen CORE related events/meetings
• Reconcile expenses using SAP Concur and securing office purchases through PSUbuy
• Manage Federal House facility requests through 25Live
• Organize shared reports, documents, and records in Microsoft OneDrive
• Manage student volunteer database, including overseeing the clearance process
• Maintain Federal House building standards, including kitchen upkeep, maintenance requests, and overall building appearance
• When required, arrange travel plans for faculty and staff work trips

Requirements

• Excellent interpersonal skills
• Strong organizational skills
• Proficiency in technology and office software
• Experience with budget reconciliation and expense management
• Ability to manage multiple tasks and prioritize effectively

Nice-to-haves

• Familiarity with SAP Concur
• Experience with Microsoft OneDrive
• Knowledge of meeting coordination and agenda preparation

Benefits

• Part-time work schedule
• Opportunity to work in a diverse and inclusive environment
• Engagement in community service and impact initiatives