Part-time Administrative Assistant

$33,280 - $37,440/Yr

Associa - Wheeling, IL

Part-time - Entry Level

Wheeling, IL

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The part-time Administrative Assistant position at Associa involves providing essential administrative support to property managers and office leadership in Wheeling, IL. The role focuses on delivering excellent customer service to unit owners, managing day-to-day administrative tasks, and ensuring smooth operations within the office environment. This position requires strong organizational skills and the ability to work independently while maintaining effective communication with team members and stakeholders.

Responsibilities

• Provide customer service to unit owners and support managers and office leadership.
• Handle day-to-day administrative activities including answering phones and typing correspondence.
• Maintain filing systems and ensure proper documentation.
• Give vendors access and monitor their progress on maintenance tasks.
• Assist in landscape and natural area maintenance activities.

Requirements

• Bilingual in Spanish and English is a plus.
• Excellent customer service skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong typing and grammar skills.
• Ability to learn new software and self-teach through online resources.
• Highly organized with the ability to prioritize tasks independently.
• Strong multitasking abilities and proven follow-through on assigned responsibilities.
• Good business skills and a positive relationship with owners, residents, board members, vendors, and coworkers.

Nice-to-haves

• Background in real estate is a plus.
• Knowledge of communities, property management, and homeowners associations.

Benefits

• Competitive hourly wage of $16-$18.
• Flexible part-time hours (20-25 hours weekly).