Operations Coordinator (Large-scale Sheetmetal Ductwork Fabrication)

Randall Construction • Apopka, FL

6d • $24 - $32 • Onsite

About The Position

Randall is currently seeking a top-tier, experienced Operations Coordinator (Bilingual) to join our Sheetmetal Ductwork Fabrication division and to work full-time in our Apopka, FL headquarters. This fully in-office position with standard weekly hours will directly report to and assist our Management and Operations Team. This role is responsible for managing office operations, handling communications, and assisting Project Managers to perform tasks in support of the efficient operation of our mechanical and plumbing contracts.

Requirements

• 3+ years’ experience in Commercial Construction or Shop Fabrication.
• Bilingual (English & Spanish) required.
• High School Diploma required.
• Possess good computer skills (Microsoft Suite).
• Communication skills (can speak to people in a professional environment).
• Ability to have positive interactions with clients, vendors, subcontractors and colleagues.
• Time conscious (can be on time and work efficiently).
• Demonstrate dependability, flexibility, and teamwork.
• Ability to pass drug screen and reference check.
• Ability to follow verbal and written instructions.
• Ability to adhere to safety procedures at all times.
• Ability to work well with others.

Responsibilities

• Prepare and submit billings (progress, T&M, internal transfers)
• Track job costs vs. budget; flag variances
• Support change order documentation and billing backup
• Maintain accurate cost coding (labor, materials, equipment)
• Maintain shop production schedule (weekly look-ahead)
• Coordinate priorities with President, PMs, and shop leads
• Track fabrication status vs. delivery dates
• Communicate schedule updates and conflicts early
• Process vendor invoices; match to POs and deliveries
• Assist with PO creation and tracking
• Maintain vendor files and pricing records
• Follow up on missing tickets, packing slips, and discrepancies
• Maintain drawing logs, spool lists, and revision control
• Track submittments, RFIs, and release status for fabrication
• Organize job files (digital and hard copy) for easy access
• Ensure latest drawings are issued to shop
• Act as central point between shop, PMs, prefab, and field
• Support weekly coordination meetings (notes, action items)
• Track action items to closure
• Weekly production status report (by job/area)
• Billing and AP status reports
• Open issues / risk log (schedule, materials, approvals)

Benefits

• Competitive Compensation & Health Benefits
• Matching 401k & Insurance Options
• Paid Time Off (PTO)
• A Drug-Free, Safety-First Workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED