(PORTSMOUTH SCOTT CENTER MAIN STORE) OPERATIONS CLERK

NEXCOM•Portsmouth, VA

2d•Onsite

About The Position

Performs a variety of duties in connection with the accounting and control of retail services operations. This role involves performing accounting functions for assigned services and general expense departments, receiving and processing invoices, coordinating payments, and researching discrepancies. The position also includes compiling and distributing various reports, maintaining files, and performing miscellaneous administrative tasks.

Requirements

1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.
1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.
1/2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

Responsibilities

Performs accounting functions for assigned services and general expense departments.
Receives invoices for services, merchandise, supplies, and expense items.
Creates RGRs in ARMS and coordinates payment with Corporate Accounting Center (CAC).
Coordinates and researches delinquent payment problems with vendors and the CAC.
Processes monthly journal entries to allocate proper charges to appropriate departments (NEX, etc.).
Researches accounting discrepancies by examining the purchase journal and/or reviewing accruals.
Identifies merchandise charged to incorrect departments, duplicate payments, erroneous or missing accruals, etc.
Initiates action with CAC to resolve discrepancies.
Compiles and distributes daily/monthly sales, inventory, and payroll reports, comparing current results with plan, last year, etc.
Gathers required data from various sources (sales audit, location supervisors, payroll, etc.).
Reviews reports to identify and research problems and discrepancies.
Maintains files of NEX contracts and concessionaires.
Monitors contractor performance to ensure adherence to contract terms and conditions.
Documents and follows up on problems.
Monitors records sales to ensure NEX receives proper payment.
Drafts contractor performance evaluations.
Purchases office and services supplies using IMPAC card.
Provides funding documents for work performed by PWC.
Processes utility bills and computes necessary accruals.
Invoices contractors for their share of charges.
Coordinates AT&T telephone work requests, etc.
Distributes, tracks, extends, and reconciles monthly services inventory sheets.
Maintains a variety of documents, records, logs, and files pertaining to service and expense accounting.
Receives and distributes incoming mail.
Sends outgoing messages.
Coordinates work with sales floor associates, vendors, corporate accounting center, and contractors.