Operations Administrator

Lot Management•San Diego, CA

12h•$28 - $32•Onsite

About The Position

As an Operations Administrator, you will play a key role in keeping operations running smoothly by supporting multiple service divisions and ensuring day-to-day administrative processes are completed accurately and on time. This is a fast-paced, highly collaborative position where organization, attention to detail, and follow-through are essential to success. Enter job cost and non-job cost reported hours for the Operations team while performing timecard audits Support gathering necessary Client and Vendor information for proper setup within the system Assist in the open purchase orders process review Support communication with Sub-Contractors, verify the schedule of work, and collect invoices Assist in documentation management (ie) Credit Card expense reports, W9’s, business licenses, etc.). Assist in documentation management (ie) Credit Card expense reports, W9s, business licenses, etc Strong Operations Management skills, including coordination of schedules, work orders, and field teams. Excellent Communication and Customer Service skills to interact professionally with clients, vendors, and internal stakeholders. Ability to review data accurately, track performance, and support process improvements. Proficient Administrative Assistance skills, including documentation, reporting, and basic invoicing or billing support. High level of organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment. Comfort with basic office software and digital tools (e.g., email, spreadsheets, scheduling or work order systems). Prior experience in operations, facilities management, property services, or a related field is preferred. Ability to work on-site in San Diego, CA, and collaborate effectively with cross-functional teams. Enter job cost and non-job-costed reported hours for the Operations team while performing timecard audits Support gathering necessary Client and Vendor information for proper setup within the system Assist in the open purchase orders process review Support communication with Sub-Contractors, verify the schedule of work, and collect invoices

Requirements

1+ year of office or administrative work in a related field or industry
Highly organized, detail-oriented
Take ownership of work
Communicate professionally
Comfortable managing multiple priorities in a fast-paced environment
Eager to learn, dependable, tech-savvy
Comfortable navigating systems, spreadsheets, and changing priorities
Strong organizational and interpersonal skills, including both written and verbal communication
Ability to maintain confidentiality, work with other collaboratively, and possess good organizational and problem-solving skills

Nice To Haves

Bilingual in English/Spanish
Microsoft Office and CRM knowledge (Sage, Zoho, Crystal Reports)

Responsibilities

Enter job cost and non-job cost reported hours for the Operations team while performing timecard audits
Support gathering necessary Client and Vendor information for proper setup within the system
Assist in the open purchase orders process review
Support communication with Sub-Contractors, verify the schedule of work, and collect invoices
Assist in documentation management (ie) Credit Card expense reports, W9’s, business licenses, etc.)
Coordinate schedules, work orders, and field teams
Interact professionally with clients, vendors, and internal stakeholders
Review data accurately, track performance, and support process improvements
Perform administrative assistance tasks including documentation, reporting, and basic invoicing or billing support
Manage multiple priorities in a fast-paced environment