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Third Bridge Group Limited - Dallas, TX
posted 3 months ago
About the position
The Office Support Coordinator will play a crucial role in ensuring the smooth operation of the Dallas office at Third Bridge. This position involves maintaining high standards of office organization, compliance with health and safety protocols, and providing support to employees and guests. The coordinator will be responsible for various tasks, including managing supplies, conducting audits, and assisting with events, all while fostering a welcoming and efficient work environment.
Responsibilities
- Ensuring the office is being run as per the highest standards - neat and tidy, and free of any hazards.
- Complying with and maintaining processes and protocols set in place for the smooth operation of the office.
- Maintaining the stock levels of food, stationary and supplies. Ordering and organising the supplies delivered.
- Conducting daily, weekly and monthly health and safety audits, making sure everything is as it is supposed to be.
- Being the go to person for the employees to come to, and staying on top of any requests/tickets that come in for efficient resolution.
- Building and maintaining good relationships with the building management team, contractors, vendors and staff members.
- Meeting and greeting the guests, making them feel welcome.
- Maintaining the security of the office, with access to the security systems in place.
- Assisting with organisation of events and socials.
- Handling meeting room and desk bookings, ensuring swift resolution of any clashes.
Requirements
- Experience with office coordination, health and safety, and facilities
- Highly organised with a keen eye for detail
- The ability to establish strong relationships with suppliers and colleagues
- Ability to learn quickly and muck in where needed
- A proven ability to work in an extremely fast-paced environment
- Excellent written and verbal communication
- Ability to make decisions quickly and sort complex, competing priorities
- Ability to keep calm in the face of fast change or urgent demands
- Ability to interact with senior executives and all levels of the organisation
- An understanding of confidentiality issues and the use of discretion
- A smart, professional appearance and can-do attitude
Benefits
- 15 days of vacation (which increases to 20 days after 2 years of service) plus US Holidays
- Flexible career and development paths
- Comprehensive onboarding and training programmes
- Access to various training programmes
- Personal Development Allowance of $1150 per year
- Health coverage by Empire Blue Cross Blue Shield
- Mental health subscription with free coaching sessions and online therapy
- Monthly social events
- In-office perks including snacks and weekly lunches
- 401K matching up to 5% of base salary
- Life insurance
- Long term disability policy
- Employee Assistance Program
- Dependent Care FSA
- Pet Insurance
- 2 annual volunteer days
- 2 personal days
- Summer Fridays
- Work from Anywhere policy
- Real-time rewards program for outstanding performance
