Office Manager

Overwatch Mission Critical•Santa Teresa, NM

7d•Onsite

About The Position

The Office Manager will serve as the on-site point person responsible for creating a welcoming, organized, and highly functional office environment supporting a fast-growing data center project team. This role owns the day-to-day workplace experience, including onboarding and offboarding logistics, office supplies, seating and space coordination, badge and building access, mail and package handling, and facilities support. The ideal candidate is proactive, highly organized, people-oriented, and thrives in a dynamic, construction-adjacent environment. This is an onsite role supporting a long-term project at one of the largest AI data center campuses in the country.

Requirements

3+ years of experience in office management, workplace operations, or administrative support.
Strong organizational skills with exceptional attention to detail.
Excellent communication and interpersonal skills; approachable and proactive.
Ability to thrive in a fast-paced, evolving environment.
Comfortable supporting teams in a mission-critical or construction-adjacent setting.
Proficiency with common workplace tools (Outlook, Teams, etc.).
Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain.
Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis.
Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces.
Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors.
Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments.
Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity.

Nice To Haves

Experience supporting data center or mission-critical environments.
1–2 years of data center exposure
Experience working with vendors, facilities teams, or building management.

Responsibilities

Coordinate new hire onboarding logistics including workspace setup, welcome kits, and office tours.
Manage offboarding processes such as badge and access removal, desk resets, and equipment coordination.
Partner with internal teams to ensure a smooth, professional employee experience from day one through departure.
Monitor, replenish, and manage office supplies, snacks, and beverages.
Build and maintain relationships with vendors to ensure consistent quality and timely delivery.
Track inventory levels and submit purchase requests as needed (receipts required).
Maintain a clean, organized, and inviting office environment.
Support occasional in-office events or celebrations to promote team engagement and culture.
Act as a friendly, approachable presence for employees and visitors.
Maintain and update seating charts as teams grow and shift.
Coordinate desk moves and workspace adjustments.
Ensure ergonomic setups and functional workstations.
Issue and manage employee badges and building access credentials.
Serve as a point of contact for access, security, and badge-related issues.
Coordinate closely with site security and building management as needed.
Receive, sort, and distribute incoming mail and packages.
Coordinate outgoing shipments and courier services.
Track and manage delivery logistics efficiently.
Liaise with building management to report and resolve maintenance issues.
Support compliance with health, safety, and cleanliness standards.
Assist with general facilities coordination in a construction-adjacent environment.