Office Manager

Aspida Financial Services LLC•Durham, NC

7d•Hybrid

About The Position

Aspida is seeking a high-energy Office Manager to serve as the pulse of the Durham office. This role is responsible for the general operations of the facility and workflow. As a gatekeeper and trusted partner, the Office Manager will combine enthusiasm and sound business judgment to tackle diverse administrative tasks that enable Aspida's continued growth. This position will report to the Chief People Officer and will work closely with the executive team as well as all functional areas as needed. This role is required to be onsite at our Durham office 3 days a week.

Requirements

3+ years’ experience as an administrative or executive assistant supporting senior leadership
Proficient in Microsoft Office - especially capable of creating PowerPoint decks
Experience in supporting and reconciling corporate travel expenses
Experience in working with a board of directors in terms of communication and travel
Proven skillset in organization, communication, time management, and multitasking
Able to handle confidential information with discretion and integrity

Responsibilities

Lead overall office administration
Maintain executive calendars, travel coordination (domestic and international), and expense report submission
Draft communications, including emails, memos, documents, presentations, and reports
Attend meetings, communicate agendas, and track action items
Help facilitate corporate events for the board, customers, and employees
Partner with facilities and vendors to keep the office operations efficient
Demonstrate office leadership and interpersonal skills to overcome challenges and put processes in place
Work toward the completion of special projects, request, and assignments as appropriate
Foster a positive team environment and represent the Aspida culture both internally and externally