Office Manager - NORAM (based in Austin/TX)

Lumapps - Austin, TX

Full-time - Entry Level

Austin, TX

251-500 employees

Publishing Industries

About the position

The Office Manager at LumApps plays a crucial role in ensuring the smooth operation of the Austin office. This position involves a variety of responsibilities, including office management, event planning, and supporting HR functions. The ideal candidate will be a proactive problem solver who embodies the company's culture and values, contributing to a positive work environment.

Responsibilities

• Work closely with other office managers located in France.
• Participate in the planning and execution of company events.
• Prepare, order, and ship IT/office supplies for the office and new hires when requested.
• Coordinate domestic and international travel, including flight and hotel reservations for employees upon request.
• Handle all correspondence and queries regarding office management and supplies.
• Maintain inventory of office supplies and order new supplies as needed.
• Perform or coordinate office equipment maintenance including organization and repairs.
• Manage contract and price negotiations with office vendors and service providers.
• Provide general support to visitors.
• Partner with HR to maintain office policies as necessary.
• Assist HR with new US employee onboarding and orientation when requested.
• Support the HR and Admin teams with a variety of ad hoc activities.
• Manage employee-facing intranet page for Austin office.

Requirements

• Prior office management experience, preferably at a tech start-up.
• Google Workspace proficiency.
• Excellent project management and prioritization skills, with demonstrated ability to manage multiple activities simultaneously.
• Ability to handle sensitive and confidential information in a professional manner.
• An inquisitive problem-solver who approaches each challenge with a smile and positive attitude.
• Comfortable taking initiative and working independently when needed.
• Detail oriented.

Benefits

• Complete and rich onboarding organized for each new promotion of employees, in person or 100% digital.
• Ongoing training to develop the skills and know-how of employees through hundreds of training courses.
• Internal mobility around the world.