About the position
This position manages the office and work assignments and daily operation of the clerical and administrative duties of the Magisterial District Judge's office in order to ensure quality and efficient operation. Assigns clerical work and supervises assignments and staff to assure work requirements are carried out with efficiency and accuracy and in accordance with required policies and procedures. Operates computer and software and maintains files, records and lists required by department. Opens, reviews and distributes mail; composes and answers routine correspondence in an independent manner. Types correspondence and prepares other administrative documents and reports as required. Answers telephone inquiries concerning operation and procedures of the department. Maintains financial and/or other department records and documents, and records and reconciles accounts as required. This position has general and administrative responsibility for all payments/collections taken within the office by all staff. Orders office supplies and departmental forms, maintains inventory of supplies as required. Maintains files and required records, journals, manuals or other documented information as assigned. Performs general office duties, i.e., photocopying, dictation, tax, adding machines, etc. as required to carry out essential office duties. Processes bills, vouchers, checks or other documents in accordance with established policies and procedures of department. Assists in compiling and maintaining department statistics. Assists in developing policies and procedures and brochures and/or in explaining policies and procedures to other clerical staff as required. Interacts with various internal departments as well as external government agencies, vendors, schools, etc. Trains, supervises, and evaluates subordinate staff. Attends meetings, training, seminars as requested.
Responsibilities
- Manage the office and work assignments of the Magisterial District Judge's office.
- Assign clerical work and supervise assignments and staff.
- Operate computer and software, maintain files, records, and lists.
- Open, review, and distribute mail; compose and answer routine correspondence.
- Type correspondence and prepare administrative documents and reports.
- Answer telephone inquiries regarding department operations and procedures.
- Maintain financial and department records, reconcile accounts.
- Handle all payments/collections taken within the office.
- Order office supplies and maintain inventory.
- Perform general office duties such as photocopying and dictation.
- Process bills, vouchers, checks, and other documents.
- Assist in compiling and maintaining department statistics.
- Develop policies and procedures and explain them to clerical staff.
- Interact with internal departments and external agencies.
- Train, supervise, and evaluate subordinate staff.
- Attend meetings, training, and seminars as requested.
Requirements
- High School diploma or equivalent.
- Associate degree and a minimum of at least 1 year of full-time work experience in a business setting.
- High school diploma or equivalent and 3 years working experience in a Magisterial District Court in Pennsylvania.
- Equivalent combination of experience and training to include 3 years of administrative and business experience encompassing budgeting, billing, invoicing, and records management.
Benefits
- Starting hourly rate is $18.52; $38,521.60 annually.
- Non-union position.
