Office Manager / Executive Administrator
About The Position
We are a stealth-mode battery startup developing cutting-edge battery technology. Our mission is to revolutionize battery technology to accelerate the global transition to clean energy. By leveraging innovative materials, advanced manufacturing techniques, and next-generation energy storage architectures, we are building the future of sustainable energy. The Office Manager & EA will both support daily operations at the battery prototyping facility AND manage calendars for executives within the organization. This role is responsible for maintaining a professional, well-organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Manager serves as a key on-site resource to ensure smooth execution of day-to-day activities during both buildout and ongoing facility use.
Requirements
- 2+ years in an administrative or operational support role
- 3+ years in an executive support role function
- Exceptional skills in organization, time management, and attention to detail.
- Clear and professional communication
- Able to work independently in a dynamic and evolving environment
- Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)
- Must have reliable transportation for inter-office travel
Responsibilities
- Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.
- Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.
- Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.
- Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.
- Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.
- Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).
- Provide basic administrative support as needed to site teams.
- Manage complex calendars, schedule meetings across multiple time zones & stakeholders
- Serve as a gatekeeper and point of contact for internal and external communications
- Prepare and organize materials for meetings, presentations, and reports
- Manage expense reporting, invoice processing, and basic budget tracking
- Maintain and organize confidential documents, records, and customer information
- Proactively identify administrative needs and improve processes to increase efficiency
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
