ServiceMaster Restore - Hampstead, NC

posted 8 days ago

Full-time
Hampstead, NC

About the position

ServiceMaster Restoration of Wilmington is seeking a full-time office manager and bookkeeper to support staff in day-to-day operations and build strong financial systems and reporting structures for the organization. The Office Manager/Bookkeeper handles the daily posting of financial transactions in QuickBooks, prepares financial reports, reconciles bank statements and bookkeeping ledgers. Ensures records are accurate, taxes are paid and filed and bills are paid. They are also responsible for payroll and benefits, and general administrative support. The position assists the business owners, management team, and team members with various tasks, including answering phones, creating files with appropriate documents, pulling permits, collecting payments, customer service follow-up, using multiple types of software, and interfacing with customers and suppliers. Experience with Outlook and Microsoft Office is a must. Strong writing and problem-solving skills are preferred.

Responsibilities

  • Prepares timely, accurate, and complete financial statements
  • Maintain proper accounting records
  • Accurately process financial transactions and enter invoices
  • Prepare and work with auditor on workers compensation audit
  • Answers telephone calls, greets visitors and resolves routine and complex inquiries
  • Need to Schedule appointments & meetings
  • May enter a new job into ServiceMaster CRM, capturing relevant customer and job information
  • Administer payroll through QuickBooks
  • Reconcile bank accounts and work with accountant to verify accuracy
  • May follow up with customer on work performed
  • Manage Benefits administration
  • May assist other departments within the Company
  • Other duties as assigned by the General Manager

Requirements

  • Strong problem solving skills and proven ability to organize and manage multiple priorities
  • Previous accounting, bookkeeping and administrative required
  • Experience and skill with Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) required
  • Proficiency with QuickBooks Online preferred
  • Personal time management and organizational skills
  • Verbal and written communication skills
  • Dependable and adaptable to operate within a fast-paced work environment
  • Ability to manage highly confidential information

Benefits

  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Health insurance
  • Paid time off
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