Office Coordinator

Scotts Miracle-Gro - Pacific Junction, IA

Full-time - Entry Level

Pacific Junction, IA

Chemical Manufacturing

About the position

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace. We are looking for an Office Coordinator who will join our team in Pacific Junction. Our successful candidate will coordinate and execute all office services, maintenance, systems management and administrative support as needed by the business.

Responsibilities

• Maintain all leased office equipment profiles across multiple locations.
• Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval.
• Partner closely with Facilities team to ensure proper maintenance upkeep of the building.
• Manage telephone system with Corporate (Company greetings, recordings), professionally receives/directs in-coming calls and maintains the Internal Phone Directory and Reception Directory.
• Manage meeting room Calendars and posts schedules daily.
• Maintain office supplies inventory and the relationship with office supply vendors to ensure we're practicing lowest cost providers at all times.
• Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews.
• Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness.
• Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work.
• Coordinates servicing of all technology and ensures company devices are secured appropriately.
• Maintains the Company's contracts, insurance certificates (including those required by suppliers/customers) and legal documents in a secure place.
• Manage corporate calling card programs nationally to ensure all required users are enrolled.
• Assist in Production/Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags/gift baskets.

Requirements

• High Diploma. Bachelor's degree in Business related field highly preferred
• Minimum 3 years experience in an administrative role providing customer support to various business functions
• Proficiency in Google Suite and Microsoft Office
• Proven ability to build excellent relationships with cross-functional business partners and customer service skills
• Superior organizational and follow up skills
• Ability to work independently with little or no supervision
• Willingness to learn and take on new tasks
• Innovative thinking and high initiative in process improvement e.g. improvement opportunity in developing a more effective employee expense report form
• Effective time management - ability to manage self, time and priorities and ensure all deadlines are met.

Benefits

• Medical, dental, vision, life insurance, holidays, vacation and sick time benefits available within a month of your start date
• Healthcare navigation, advocacy and support
• 401(k) company match up to 7.5% with immediate participation and vesting
• Ability to purchase company stock at a 15% discounted price from market value
• $600 annual wellness reimbursement program
• Up to $30,000 to help cover the cost of fertility treatments, adoption or surrogacy
• Up to 18 weeks of time away to support your growing family