Office Assistant

Horizontal Wireline Services LLC • Irwin, PA

6d • Onsite

About The Position

Provide administrative and operational support to the Field Service Manager and field operations team. This position will assist with daily office tasks, scheduling support, employee communication, document tracking, filing, data entry, report preparation, travel/hotel coordination, and other duties needed to support field operations.

Requirements

• High school diploma or equivalent required; business or administrative experience preferred.
• Strong data entry and computer skills.
• Working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and follow through to completion.
• Ability to communicate professionally with field employees, supervisors, vendors, and management.
• Must be dependable, flexible, and able to handle changing priorities.
• Maintains confidentiality with employee and company information.
• Demonstrates a positive attitude and willingness to assist others.
• Keeps manager informed about progress, problems, and urgent matters.
• Works well with others in a fast-paced environment.
• Makes ethical decisions and represents the company professionally.

Responsibilities

• Assist Field Service Manager with daily administrative and operational tasks.
• Help track employee paperwork, training records, and required documents.
• Assist with scheduling, crew change coordination, hotel arrangements, and travel support.
• Communicate with employees regarding schedules, paperwork, PPE, coveralls, and other work-related needs.
• Enter and maintain accurate information in company systems, spreadsheets, and files.
• Prepare, organize, and distribute reports as needed.
• Assist with purchase requests, receipts, invoices, and basic office documentation.
• Answer phone calls, emails, and employee questions in a professional manner.
• Maintain organized records for field operations.
• Communicate issues, delays, or concerns to the Field Service Manager when necessary.
• Perform all other basic office and administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED