Office Assistant - Temporary

Baker Tilly - Scottsdale, AZ

Full-time - Entry Level

Scottsdale, AZ

10,001+ employees

About the position

The Office Assistant position at Baker Tilly involves providing general clerical and administrative support to ensure the smooth operation of the office. The role requires close collaboration with the Office Services Manager and involves various tasks such as mail sorting, document management, new hire setup, and maintaining the organization of office spaces. This is a temporary full-time position aimed at optimizing office processes and supporting associates in their administrative needs.

Responsibilities

• Provide general clerical and administrative office support.
• Sort and deliver incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print, and assemble documents.
• Assist with entering office expenses such as FedEx, messenger services, and invoices.
• Set up for new hires, including assigning offices, retrieving name plates, and organizing supplies.
• Ensure training rooms, conference rooms, and overall office space are clean and organized.
• Assist in the setup or breakdown of tables and furniture for meetings.
• Schedule meetings and appointments, and prepare conference rooms.
• Provide reception coverage as needed.
• Order and stock office supplies, stationary, and breakroom supplies.

Requirements

• High School Diploma required.
• 1 to 3 years relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high-speed copier, multi-line phone, and 10 key calculator preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail-oriented with the ability to follow directions and procedures.
• Ability to work independently and prioritize tasks.

Nice-to-haves

• Ability to work overtime and weekends as needed.