Office Assistant/Law Firm

Graft & Jordan - Hoffman Estates, IL

Part-time,Full-time - Entry Level

Hoffman Estates, IL

About the position

The Office Assistant position at Graft & Jordan is a vital role within a boutique commercial real estate and corporate law firm. This position is designed for individuals who are detail-oriented and possess strong organizational skills, as they will be responsible for various administrative tasks that support the firm's operations and client service. The role can be filled on a full-time or part-time basis, providing flexibility for the right candidate.

Responsibilities

• Assist with drafting and/or circulating correspondence, including letters, memos, reports, and other related assignments.
• Prepare client billing and invoices in Sage Timeslips, while entering and maintaining time records of attorneys, paralegals, and consultants.
• Acquire and compile signatures as required on various legal documents.
• Compose and record minutes of designated meetings, including the preparation of agendas and distribution of necessary correspondence and reports.
• Coordinate internal and external meetings.
• Maintain and regularly update the firm's calendar.
• Implement and manage business contacts, insurance, and licenses.
• Perform research and data collection as instructed.
• Manage, delegate, and perform other duties as assigned.

Requirements

• Degree from an accredited college/university or equivalent work experience.
• Attention to detail with strong written, verbal, and organizational skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and online search tools is required.
• Knowledge of Sage Timeslips is preferred but not required.
• Demonstrated technical competence and the ability to learn new internal software.
• Strong work ethic and time management skills to assist the team in meeting deadlines and client deliverables.
• Ability to work independently and prioritize deadlines and tasks.
• Aptitude to perform routine mathematical computations, deductive reasoning, common-sense approach, and multi-tasking.

Nice-to-haves

• Knowledge of Sage Timeslips is preferred but not required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance