Office and Events Coordinator

Greater Baltimore Committee•Baltimore, MD

11h•$55,000 - $60,000•Onsite

About The Position

GBC is seeking an Office and Events Coordinator to support office operations and event execution during an exciting period of organizational growth and change. This role is ideal for someone who enjoys creating structure, improving processes, and taking ownership of projects while delivering exceptional service. The successful candidate will be comfortable navigating a fast-paced environment, identifying opportunities for improvement, and helping build scalable systems that support the organization's long-term success. The Coordinator will own daily office operations and serve as the operational backbone for GBC's events. The ideal candidate is someone who makes sure nothing slips and is comfortable owning responsibilities, managing vendors, coordinating across teams with clarity, and stepping in where needed without being told. This is a 50/50 split role between office operations and events support — but in practice, it is one seamless job: keeping GBC organized, professional, and running at the level the organization's mission demands. Events and convenings is a core capability so whether its internal meetings or major events, the Office and Events Coordinator has an opportunity to take our work to the next level.

Requirements

High school diploma or a General Education Development (GED) certificate, at minimum, required.
1+ years of experience in office management, operations, event coordination, or a comparable operations role.
Demonstrated ability to manage multiple projects and timelines simultaneously without losing accuracy
Ability to represent GBC with CEO-level executives with a service mindset, professionalism and discretion
Strong written and verbal communication skills — able to be direct and professional in equal measure
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel); experience with Salesforce, SharePoint, or Monday.com is a plus
Comfort with, and enthusiasm for, technology — learning new tools quickly with a growth mindset for continuous improvement
Ability to handle sensitive information with confidentiality
Experience working in a dynamic and fast-paced environment

Nice To Haves

Bachelor's degree highly preferred

Responsibilities

Own the day-to-day operations of GBC's office: front-of-house, phone calls, vendor relationships, supplies, facilities coordination, and a professional environment that reflects the organization's brand
Coordinate with vendors for repairs, cleaning, security, laundry, printers, name badges, etc.
In collaboration with the Sr. Operations Manager, manage the GBC organizational calendar — coordinating across teams, avoiding conflicts, and maintaining accuracy
Build and own operational processes that create consistency and reduce dependencies on individual staff knowledge.
Coordinate cross-functionally to support preparation, logistics, and follow-though for meetings, retreats, team building activities, conferences, and events.
Leverage technology tools and support quality data capture in GBC’s core systems, supporting GBC’s technology transformation roadmap (i.e. Salesforce, SharePoint, Monday.com);
Create, manage and continuously improve routine administrative workflows with accuracy and timeliness
Other duties as assigned, including handling general administrative tasks, i.e. credit card reconciliation, email correspondence, and administrative support.
Partner with the Director of Events—in end-to-end execution of events, including the operational details that make events run smoothly
Manage vendor sourcing and tracking for events: caterers, photographers, venue rentals, and AV — getting quotes, managing timelines, and coordinating delivery
Conduct site visits, take measurements, and capture documentation that enables smart venue and layout decisions
Own event registration: RSVP tracking, data integrity, name badge production, and on-site registration execution
Develop and maintain event run-of-show documents, logistics checklists, and post-event wrap-up protocols
Support pre- and post-event sponsorship management, as well as communications coordination with the Communications and Partnerships team.