Office Administrator (Fairfield, ME)

$43,680 - $43,680/Yr

Evans Construction - Fairfield, ME

Full-time - Entry Level

Fairfield, ME

501-1,000 employees

Merchant Wholesalers, Durable Goods

About the position

The Office Administrator at Pike Industries, Inc. plays a crucial role in supporting the Contracts Manager and ensuring the smooth operation of contract-related tasks. This position involves utilizing accounting software and Microsoft Office Suite to manage project documentation, billing, and job closeouts, contributing to the overall efficiency of the operations team.

Responsibilities

• Assist Contracts Manager with all contract requirements including contract preparation and subcontract documentation.
• Utilize accounting software systems and Microsoft Office Suite applications daily.
• Collaborate with the team to prepare project estimates for import to the accounting system and manage the job lifecycle from setup to closeout.
• Review billing estimates for quantity discrepancies and prepare job billings to customers.
• Process subcontract payment sheets and submit them for approval.
• Coordinate and track quantities/coverslips for all prime contracted work.
• Review and reconcile hot mix asphalt tons, verify, and submit ticket changes for data entry.
• Organize and maintain proper documentation within project files.
• Provide office management and support to the operations team as necessary.

Requirements

• Experience in contract administration or office management.
• Proficiency in accounting software and Microsoft Office Suite applications.
• Strong organizational skills and attention to detail.
• Ability to collaborate effectively with team members.

Nice-to-haves

• Experience in the construction industry.
• Familiarity with project management software.

Benefits

• 80% of health care costs paid by the Company.
• Medical, Dental, Vision, and Prescription benefits.
• Short- & long-term disability coverage.
• 401K with a 5% company match.
• Profit sharing.