Office Administrator/Bookkeeper

$54,080 - $54,080/Yr

Confidential - Braintree, MA

Full-time - Entry Level

Braintree, MA

About the position

The Office Administrator/Bookkeeper role is a full-time position based in Braintree, MA, focused on managing various office and bookkeeping tasks. The position involves handling accounts payable and receivable, bank deposits, and office support functions, while ensuring efficient communication and documentation within the office environment.

Responsibilities

• Manage accounts payable and receivable processes.
• Document all service calls and maintain job binders.
• Retrieve, open, sort, and distribute daily mail.
• Issue and print purchase orders for subcontractor work.
• Code invoices daily for accounts payable input.
• Get invoices approved by appropriate employees.
• Enter invoices on Timberline Software.
• Prepare bi-weekly check runs and distribute checks accordingly.
• Perform annual reconciliation and print 1099s.
• Code checks daily and enter deposits on Timberline Software.
• Scan checks online to various banks and complete deposits.
• Order office supplies and assist employees with various tasks.
• Create and manage subcontractor contracts and residential leases.
• Track expiring insurance certificates and acquire new ones.
• Maintain websites for HVAC and security systems.

Requirements

• 3 years of office management experience required.
• Proficiency in QuickBooks and Timberline Software.

Nice-to-haves

• Experience with residential leases and property management.
• Familiarity with insurance tracking and compliance.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance