Office Admin/Bookkeeper

$72,800 - $72,800/Yr

Speakeasy Fitness - Pasadena, CA

Full-time - Mid Level

Pasadena, CA

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About the position

We are seeking a diligent and detail-oriented Office Assistant / Bookkeeper to join our team. This role is a blend of administrative and financial tasks, providing essential support to maintain efficient operations in our office. The ideal candidate will have experience in bookkeeping and office administration, with strong organizational skills and a high level of accuracy.

Responsibilities

• Record daily credit card transactions, including purchases, sales, receipts, and payments.
• Issue checks as needed.
• Maintain bills paid per month.
• Calculate commissions for sales department.
• Manage employee expense reimbursements.
• Assist in budgeting and forecasting processes.
• Monitor and manage accounts payable and receivable.
• Manage office supplies, ensuring inventory is stocked and within budget.
• Organize and schedule meetings, appointments, and events.
• Handle incoming calls, emails, and mail, directing communications appropriately.
• Maintain organized records and files, both digitally and physically.
• Support human resources functions, such as onboarding and employee records management.
• Provide general administrative support to management and other departments as needed.

Requirements

• Proven experience as a bookkeeper or Office Assistant (experience in both roles required).
• Proficiency with accounting software (e.g., QuickBooks, Xero) and MS Office Suite, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and handle multiple tasks with minimal supervision.

Benefits

• Health insurance
• Paid time off