Meriwether County Administrative Assistant

University of Georgia - Athens, GA

Full-time

Athens, GA

Educational Services

About the position

The Meriwether County Extension administrative assistant position is a non-exempt professional staff role within UGA Extension responsible for handling the many resources offered by the extension office. A certain level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is needed to manage administrative duties by developing techniques and procedures as appropriate. The incumbent works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator and the District Extension Director.

Responsibilities

• Maintain office hours to assist clientele and conduct day-to-day operations.
• Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies, and materials as needed.
• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
• Other duties as assigned.

Requirements

• Requires at least a high school diploma or equivalent.
• Good communication skills to answer the telephone and greet the public.
• Proficiency in current word processing and data management and accounting software programs (e.g. QuickBooks, Microsoft Word, PowerPoint, Excel).