Meeting & Event Specialist III

Boston Scientific - Arden Hills, MN

Full-time - Entry Level

Hybrid - Arden Hills, MN

Merchant Wholesalers, Durable Goods

About the position

This proactive and detail-oriented role supports the development and execution of strategic meetings and events aligned with Boston Scientific objectives. This associate-level role will work in close collaboration with expert-level planners and have operational and administrative responsibilities, assisting with program development, production and execution. This role will help ensure all events meet high standards and provide support that enables smooth coordination with internal stakeholders, teams, and external HCP customers.

Responsibilities

• Collaborate with expert-level planners to design and execute meetings and events that align with corporate goals and product strategies.
• Apply industry best practices to produce events that follow established guidelines, using creativity and insight to enhance the attendee experience.
• Lead specific event components as assigned and support all aspects of planning, from logistics to post-event evaluations.
• Partner with expert-level planners in coordinating with vendors to ensure high-quality, cost-effective event execution. Provide feedback on vendor performance, helping drive continuous improvement.
• Support budget planning, tracking, and reporting, adhering to allocated budgets and identifying cost-saving opportunities.
• Maintain a clear understanding of finance principles and industry trends as they apply to event budgets, offering recommendations for franchise budgets when appropriate.
• Help evaluate event impact through metrics and feedback, contributing to the improvement of future programs.
• Remain current on industry trends and practices, actively participating in relevant councils and training programs to enhance planning skills and expertise.
• Support event operations by maintaining documentation, schedules, and templates as needed.
• Assist with event logistics, communications, and post-event follow-ups as part of the overall planning process.

Requirements

• Bachelor's degree in Communications, Marketing, Event Planning, or related field, or equivalent experience.
• 2-4 years of experience in meeting/event planning, preferably in a corporate or medical device industry setting.
• Strong organizational skills with the ability to manage multiple projects and deadlines effectively.
• Excellent communication skills, with the ability to support coordination with internal and external stakeholders.
• Proficiency in budgeting and cost management.
• Knowledge of event industry trends and best practices.
• Proficiency with Microsoft suite of tools required and event management software and tools is a plus.

Nice-to-haves

• Experience collaborating in a team environment.
• Strong vendor management support experience.
• Ability to adapt in a fast-paced, high-stakes environment and think on your feet.