Marketing Sample Coordinator

Infinium Wall Systems Inc•Strongsville, OH

33d•Onsite

About The Position

INFINIUM Wall Systems is seeking a full-time Sample Coordinator/Marketing Assistant who is conscientious, hardworking, and dedicated. This role involves managing product samples, supporting marketing efforts, and assisting the marketing team with various duties. INFINIUM is a family-owned manufacturer of interior Glass Wall Systems known for its strategic growth and strong industry reputation.

Requirements

High school diploma or equivalent required
Strong attention to detail and ability to handle multiple tasks simultaneously.
Excellent organizational and time management skills.
Professional and courteous communication style.
Experience working with all levels within an organization.
Proficiency in Microsoft Office (Excel, Outlook) and shipping software (UPS, FedEx).
Ability to lift boxes up to 50 lbs. and be on feet for extended periods.

Nice To Haves

Associate or bachelor’s degree preferred.
2+ years in logistics, shipping/receiving, or a similar role preferred.

Responsibilities

Accurately fulfill sample requests by pulling, packaging, and shipping product samples in any of our various product types, nine standard finish colors, and glass product samples in varying glass types.
Create and apply labels on all sample items and boxes for clarity, consistency, and tracking.
Ensure samples and labels are presented in a clean, professional, and aesthetically pleasing manner.
Maintain and organize sample inventory to ensure availability and quality.
Maintain and organize sample label templates, making updates as needed.
Monitor stock levels and create restock lists for glass, chips, and extrusions as needed.
Coordinate with internal teams to ensure quality, timely and accurate replenishment of materials.
Prepare shipping labels and documentation for outgoing sample shipments.
Track all outgoing shipments and accurately communicate tracking numbers to the appropriate team members or clients via tracking software.
Monitor process and address any shipping issues as needed.
Work closely with Sales, Marketing, and Production to understand sample needs and timing.
Provide status updates to stakeholders and ensure samples are aligned with client expectations.
Support trade show and marketing efforts by preparing bulk or specialized sample sets as requested.
Store and handle all sample materials with care to maintain quality and integrity of finish.
Assist Marketing team with miscellaneous duties as required (printing, cutting, assembling, boxing, shipping various marketing materials, assisting with event planning and coordination, etc.)