Long Term Substitute: Ten (10) Month Office Manager

About the position

To perform a variety of clerical, secretarial, and other administrative functions required for the operation of school administration in order to deliver Framingham Public Schools' high expectations for achievement, equal access to high levels of instruction, the achievement of academic proficiency for all students, and the closing of the achievement gap among subgroups within the schools.

Responsibilities

• Collect all absent messages from voice mail, e-mail, and written notices
• Log daily absences, tardiness, and dismissals with reasons for absence in X2
• Cross check teachers' attendance with messages
• Call parent/guardian of absent students for which there was no notification from home
• Meet with principal and attendance officer periodically to review attendance concern
• Gather classroom lunch counts and bring to the kitchen
• Notify kitchen of any additional lunch orders when tardy students arrive
• Maintain and update weekly lunch count sheets for each classroom
• Create and print the monthly calendar of events for staff
• Schedule SPED meetings as requested and notify attendees of times & dates
• Update and input student information as needed
• Run reports as needed or requested by Building Principal
• Provide access for all incoming visitors and greet and assist them
• Answer and appropriately direct telephone calls from outside vendors, community organizations, District and City personnel, staff, and community members
• Copy handouts and fliers for distribution as requested
• Sort and distribute US and inter-District mail
• Input invoices into MUNIS
• Manage Absence Management and Time Attendance systems
• Perform any other duties as assigned by either the building principal

Requirements

• High school diploma or General Education Diploma (GED)
• At least one-year related experience and/or training or equivalent combination of education and experience
• Prior successful experience working in a school office setting preferred

Nice-to-haves

• Associate's degree (A.A.) or equivalent preferred

Benefits

• Equal employment opportunities (EEO) to all employees and applicants
• Compliance with applicable state and local laws governing nondiscrimination in employment
• Prohibition of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status