Local Office Administrator

About the position

The Local Office Administrator oversees daily general office operations, coordinating all aspects of the daily office environment. This includes tasks such as office maintenance, ordering office supplies, and supporting fleet management administration activities. The role also involves project coordination and providing marketing support as needed.

Responsibilities

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as ordering office supplies and coordinating office equipment maintenance.
• Greet visitors and vendors, perform office tours, and coordinate workstation setup and team introductions.
• Foster employee engagement by coordinating local office events, trainings, and onboarding new employees.
• Share updates on wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment.
• Resolve general office-related questions including matters such as timesheets.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Maintain compliance with local, state, and federal employment laws by ensuring correct employment law posters are displayed.
• Assist project managers with project coordination, tracking documentation, project status, and drafting reports.
• Provide administrative support to draft and update marketing materials including formatting presentations and proposals.
• Participate in the annual budget request process for regional fleet ordering.
• Support local office fleet management through various administrative tasks such as reviewing and approving monthly vehicle rentals and processing purchase orders.
• Serve as the point of contact for fleet management vehicle registration and maintenance scheduling.
• Assist in reviewing local office performance on key cost factors including asset utilization and preventative maintenance compliance.
• Support the administration of the vehicle/equipment telematics program.
• Follow safety rules, guidelines, and standards for all projects and report any safety issues to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum 1 year administrative experience required.
• Valid driver's license with acceptable violation history.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) plan
• Paid time off
• Paid holidays
• Education reimbursement
• Various bonus programs