Legal Support Assistant

Hunton & Williams - Richmond, VA

Richmond, VA

Professional, Scientific, and Technical Services

About the position

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Legal Support Assistant for the firm's Litigation team in the Richmond office. This position provides general administrative support for legal teams, clients and the firm.

Responsibilities

• Provides general administrative support for legal teams and to attorneys including, but not limited to, time entry, timely processing of expenses, answering phones, organizing Inbox, maintaining calendars and contacts, utilizing Interaction where appropriate, reviewing and routing internal and external mail and managing client matter files and folders.
• Complies with the firm's Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central electronic file is maintained for each client matter and all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
• Coordinates with attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to attorneys to manage electronic files (e.g. managing attorney's Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files).
• Ensures lawyer time is entered on a daily basis; reviews timekeeper diaries and enters time in iTimekeep; time entries must follow client guidelines, when client guidelines are absent, time entries must follow firm guidelines; reviews pre-bills to ensure entries are recorded to the correct matters.
• Assists with client bill preparation by using narrative edit tool to make grammatical revisions (only) to prebills; drafts transmittal letters for client invoices as needed; provides updates to assigned Client Accounting Coordinator of any change in client contact information in a timely manner. Assists assigned Client Accounting Coordinator with collection efforts as needed.

Requirements

• High school diploma or equivalent required.
• College degree preferred.
• Experience in a professional services office or other legal support experience preferred.
• Knowledge of Microsoft Office required.
• Accurate typing, word processing skills and ability to pay strict attention to detail.
• Strong organizational skills, exercise initiative and exhibit exceptional verbal communication and listening skills.
• Ability to maintain flexibility regarding work assignments to work overtime on short notice.
• Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills.
• Ability to prioritize workload and adapt to changing conditions.
• Visual acuity needed for transcription, extensive reading and input (typing) of information into computer.
• Ability to receive and convey detailed information through oral communication.