Legal Practice Assistant

About the position

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Private Equity Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Responsibilities

• Perform highly specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
• Develop and maintain a deep understanding of department objectives, key activities, and requirements to anticipate and proactively address the needs of this team.
• Code and enter timekeepers’ time and costs in the firm's time and billing system.
• Coordinate and prepare a high-volume of client billing, using sophisticated software and procedures that requires client specific instructions and/or multiple revisions.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
• Collaboratively share this knowledge and work with others to improve processes and procedures.
• Process expense reimbursement requests and process invoices in a timely manner.
• Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Handle complex edits in legal documents.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Manage information electronically using the firm’s database file management system and a records management system.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Maintain confidentiality when handling matters for clients and other personal attorney information.

Requirements

• A Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of eight (8) years of related preferably within a law firm or similar professional services environment.
• Experience working in Corporate and/or Private Equity is preferred.
• Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to manage multiple projects in a deadline driven environment while working across teams.
• Demonstrates the ability to work independently with minimal guidance exercising good judgment and decision making.
• Willingness and ability to accept changing assignments and priorities.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Advanced knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to solve complex problems and exercise good judgement based on the analysis of multiple sources of information.

Benefits

• Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
• Hiring Salary Range: $85,000.00 - $105,000.00