IT Procurement Specialist

About the position

The IT Procurement Specialist serves as the financial backbone of the IT department, overseeing substantial budgets, vendor relationships, and compliance processes that support critical technology operations. This role combines financial planning with hands-on operational coordination, including software licensing, asset tracking, contractor administration, and procurement workflows. The position requires strong analytical skills and the ability to excel in fast-paced environments while maintaining accuracy and building cross-functional partnerships with Finance, Procurement, and IT leadership teams.

Responsibilities

• Lead IT Budget Management - Partner with IT leadership on budget development, semi-annual planning processes, and create variance analyses that inform strategic technology investments
• Optimize Vendor & Contract Relations - Manage procurement workflows, process critical hardware/software contracts, and ensure timely invoice processing (net 30 days) to maintain strong supplier partnerships and minimize business risk
• Ensure Software License Compliance - Maintain comprehensive software inventory, track licensing agreements to prevent over-deployment, coordinate renewals 120 days in advance, and work with IT Helpdesk on desktop installations
• Oversee IT Asset Management - Audit and report on PC/laptop/printer/network equipment inventory, coordinate equipment returns with leasing companies, and manage lease termination negotiations
• Streamline Financial Operations - Complete monthly IT accounting accruals, process contractor expenses and service amendments, and manage telecommunications invoice reconciliation across all departments
• Drive Process Excellence - Facilitate non-EC Delegation of Authority workflows, coordinate with Finance and Procurement teams, and maintain organized documentation systems for seamless audit readiness
• Support Contractor Management - Process weekly/monthly contractor expense reports, manage Time Accounting system updates for new hires and terminations, and oversee subcontractor accrual processes
• Deliver Under Pressure - Excel in high-stress business environments while managing multiple competing priorities, meeting critical deadlines, and maintaining quality standards across all financial operations

Requirements

• 5+ years of budget related experience.
• BS/BA degree in accounting/business/finance or equivalent combination of education and experience.
• Knowledge of corporate budget analysis, preparing actual to budget variance analysis, and general accounting principles and procedures.
• Moderate knowledge of equipment tracking and reporting experience, combined with the utilization of a computer-based tracking system.
• Experience with using an integrated PO/AP accounting entry system
• Ability to prioritize multiple projects, excellent organization skills, strong attention to detail and accuracy is a must
• Intermediate to Advanced skills in Microsoft Excel and Access
• Strong analytical, verbal, and written communication and interpersonal skills

Benefits

• Comprehensive healthcare coverage, including medical, dental, and vision plans.
• Discounted Employee Lease Car program, covering insurance, maintenance, and registration fees, with no down payment or credit check required.
• 401(k) with Company match and annual contributions based on years of service.
• Professional development opportunities, including training, tuition reimbursement, and employee resource groups.
• Up to 30 days of paid time off, including holidays, vacation, and other leave options.
• Hybrid Working Environment: ~2 days remote, 3 days in-office at our modern office, located in the vibrant Franklin, TN area.
• Collaborative workspace where ideas flow freely.