Invoice Specialist

About the position

WEPCO is seeking an Invoice Specialist to create, gather and generate customer invoicing documents. The essence of this job is to invoice customers for our metal finishing services rendered. The successful candidate must demonstrate strong organizational and time management skills, work independently without constant supervision, possess good oral and written communication skills, excellent math skills, along with a strong desire to learn. Someone willing to go above and beyond their role is strongly encouraged to apply.

Responsibilities

• Confer daily with production staff and directors to obtain information on job completion for invoicing purposes
• Data entry into proprietary software
• Review all customer documentation (PO/Quotes) for the generation of their final invoice
• Invoice customers for services rendered
• Ensure security, integrity, and confidentiality of data and information
• Collect packing slips, Purchase Orders and Travelers from Order Entry, Shipping and Packaging Departments
• Enter pricing and invoice packing slips
• Research customer requests for credits and/or debits
• Construct credit/debit memos through use of Microsoft Word and Adobe and WEPCO's proprietary software
• Perform end of day and end of month report - (Daily Tally, etc)
• Send specific reports to customers
• Send price notification letters and request revised POs for incorrect pricing on Purchase Orders
• Evaluate and invoice travelers from WEPCO straggler report
• Create Proforma/Commercial invoices
• Strive to improve and make invoice process more efficient
• Crosstrain in quoting department for continued growth
• Crosstrain others to ensure continuity within department

Requirements

• Must have ability to work in a collaborative team environment
• Maintain a focused professional working relationship with internal and external customers
• Strive to meet daily and weekly invoicing goals
• Strong computer skills (proficiency with Microsoft Office and other software applications)
• Proven mathematical capability
• Strong oral and written communication skills
• Proven organizational skills
• Must be detailed oriented
• Excellent time management skills and ability to multitask and prioritize work

Nice-to-haves

• Background in Aerospace and Defense Industry is a plus but not required

Benefits

• Medical
• Dental
• 401k
• Short Term Disability
• Life Insurance
• Vacation and PTO
• Complimentary coffee provided daily
• Employee Discount at Verizon and AT&T