LIVE NATION ENTERTAINMENT - Calabasas, CA

posted 11 days ago

Hybrid - Calabasas, CA
Performing Arts, Spectator Sports, and Related Industries

About the position

The Procurement Coordinator will be responsible for supporting the Procurement Department Management Team with purchase requests from key departmental stakeholders and obtaining proposals from vendors through RFQ. They will assist in identifying opportunities for cost savings through side by side proposal analyses. They will also be responsible for coordinating the end to end vendor contracting process and will work closely with accounting to help identify new vendors and facilitate payment. The ideal candidate will excel in researching, evaluating and contacting vendors (often over the phone), and presenting service and rate comparisons to the Procurement team. This role requires strong administrative skills that include but are not limited to organizing schedules, project details, year over year cost analyses and other data consolidation. Strong working knowledge of excel and google suite is a must. This role also requires the ability to follow directions, excel in a fast-paced, teamwork driven environment, and adapt quickly to last minute changes. This position reports into the Procurement Dept. Management Team. This is a hybrid position working in remote settings, in office and on site at events.

Responsibilities

  • Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support.
  • Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.
  • Coordinate all aspects of the vendor contracting process, including working with legal to secure a service agreement and insurance documentation.
  • Develop and maintain strong working relationships with new and existing vendors.
  • Audit and submit invoices and purchase orders relating to current vendor deals and negotiations.
  • Organize project details, schedules and spend data through excel spreadsheets and pivot tables.
  • Ensure product and service quality remain paramount during all vendor discussions and negotiations.
  • Research possible sources/suppliers for requested items, providing alternatives or substitutions when applicable.
  • Ensure all purchases align with design specifications, project budgets, and timelines.
  • Other special projects and tasks as assigned as needed.

Requirements

  • Proven ability to navigate through Excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.)
  • Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus.
  • Ability to negotiate contracts across various production related categories.
  • Excellent ability to communicate professionally and effectively, verbally and written.
  • Must be incredibly organized and provide proof of effective time management skills.
  • Must have previous purchasing or vendor relations experience.
  • Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure.
  • Extensive experience with managing multiple large-scale projects in a high stress role.
  • Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication.
  • Must be detail oriented with an analytical attitude.

Nice-to-haves

  • OSHA-10 and Forklift Certification is a plus.

Benefits

  • Equal Employment Opportunity
  • Work authorization in the U.S. without sponsorship
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