Information Research Specialist 1

GEM Technologies, Inc.•Los Alamos, NM

1d•Onsite

About The Position

We are seeking an Information Research Specialist 1 to join our team supporting the Los Alamos National Laboratory! This position is full-time and will be based out of Los Alamos, New Mexico. The role involves tracking and coordinating documents, managing inventory data, preparing materials for shipment or storage, and uploading data into an online system. The specialist will communicate with vendors and internal teams, assist with reviewing work of student employees, and perform indexing of reports onsite. Additionally, the role includes reviewing indexed records for accuracy, managing special collections, performing basic technical information research and retrieval, and distributing information according to established procedures. The position requires developing professional expertise, applying laboratory policies, and resolving moderately complex issues. The specialist will contribute to project fulfillment, follow established directions, and work under supervision with reviews for accuracy and adequacy.

Requirements

Bachelor’s Degree and 2+ years of relevant experience ; additional, relevant experience may be considered in lieu of a degree.
United States (U.S.) citizen
Able to obtain and maintain a government issued clearance, if needed.
Strong attention to detail.
Accurate data entry experience.
Strong organizational skills.
Ability to follow detailed procedures and protocols.
Good written and verbal communication skills.
Experience using spreadsheets such as Microsoft Excel or similar tools.
Ability to lift boxes up to 25 pounds.

Nice To Haves

Experience with indexing, metadata entry, inventory tracking, or quality control, as well as experience following procedures for controlled information.

Responsibilities

Track and coordinate boxes of documents prepared for offsite storage.
Create and maintain spreadsheets of box barcodes and inventory data.
Prepare boxes and materials for shipment, storage, or other approved handling.
Upload box and inventory data into an online system.
Communicate with an offsite storage vendor, LANL groups, and local project teams.
Help review and coordinate work completed by student workers or project assistants, without serving as an official supervisor.
Index reports onsite, including reports that may contain Controlled Unclassified Information.
Review indexed records received from an outsourced indexing vendor for accuracy, completeness, and consistency.
Manage special records or archive collections and perform basic technical information research and retrieval from the collections to meet the information needs of Laboratory staff and external customers.
Conduct basic information or historical research under supervision.
Order, receive, index, catalog, prepare, and store technical information, both published and unpublished, in all formats including electronic, assisting customers, conducting searchers, and providing information.
Distribute information to customers following well-established procedures.
Develop fundamental professional expertise, applies Laboratory policies and procedures to resolve a variety of issues.
Utilize standard principles, theories, concepts and techniques as recognized within the records management, archives, or library profession.
Provide resolutions to an assortment of problems of moderately complex scope where analysis of situations or data requires a review of a variety of factors.
Contribute to the fulfillment of projects and organizational objectives.
Follow established directions.
Receive detailed instructions on new projects or assignments.
Work is reviewed for accuracy, soundness of judgment, and overall adequacy and while in progress.
Use judgment within defined practices and procedures to determine appropriate action.