Individual Giving Coordinator

About the position

The Individual Giving Coordinator is a key member of the Development and Marketing Department of the School of American Ballet, which is collectively responsible for raising over $6 million each year. Reporting to the Manager of Individual Giving, the Individual Giving Coordinator plays a crucial role in gift administration, membership event management, and expense tracking.

Responsibilities

• Managing Individual Giving inbox and respond to donor inquiries in a timely and professional manner
• Managing the weekly gift acknowledgment process, including drafting templates, preparing and editing letters, and ensuring that gifts are acknowledged in a timely manner
• Preparing and mailing monthly membership renewals
• Drafting targeted solicitations, including but not limited to the Parent Appeal, Planned Giving, and the End of Year Appeal
• Assisting with major gift solicitations and stewardship, including drafting proposals and reports
• Preparing quarterly member e-newsletters
• Assisting with all administrative aspects of the annual solicitation calendar, including the preparation and tracking of targeted fundraising appeals
• Reviewing appeal and communications lists for accuracy
• Processing gifts, coordinating matching gift information, and managing donor information in the donor database and files
• Processing invoices; and tracking and reconciling Individual Giving expenses
• Planning and executing administrative and event-planning tasks for approximately 20 donor cultivation and membership benefit events per year, including virtual and in-person events
• Designing invitations, preparing registration web pages, pulling and reviewing mailing lists, and taking RSVPs
• Managing event logistics, including facility work orders, communicating with vendors, creating event timelines and staffing assignments, and overseeing event setup and breakdown
• Interfacing with donors in a professional and affable manner as part of their donor stewardship
• Streamlining processes for improved donor experiences at events
• Efficiently and thoroughly managing administrative needs, including maintaining files and the donor database (Raiser’s Edge); tracking inventory of and purchasing supplies; preparing meeting materials and coordinating meeting logistics; performing other duties as assigned

Requirements

• 2-3 years of relevant experience working in fundraising, event planning, or marketing
• Strong attention to detail and excellent administrative and organizational abilities
• Proficiency in Microsoft Office and the capacity to learn and utilize fundraising databases
• Ability to meet deadlines and manage multiple assignments in a busy environment with proactive communication
• Possess superior interpersonal skills and be able to work successfully with colleagues, Board members, donors, volunteers, and staff
• Interest in the performing arts, dance, and/or education preferred (prior knowledge of ballet or SAB not required)
• Ability to work occasional evening and weekend hours for donor events that occur regularly (but not exclusively) throughout September - June
• Superb written (grammar, punctuation, creativity) and verbal communication skills

Benefits

• Health Care Plan (Medical & Dental)
• Short-Term & Long-Term Disability
• Retirement Plan (403b) with company match after one year of service
• Paid Time Off (20 Vacation days, 10 Sick days, including Public and Religious Holidays)
• Paid two-week winter break in December
• Commuter benefits
• FSA and DCFSA benefits
• Over-time eligible
• One-day per week work from home