Human Resources Coordinator

$55,000 - $65,000/Yr

American Academy of Orthopaedic Surgeons - Rosemont, IL

posted 4 days ago

Full-time - Entry Level
Hybrid - Rosemont, IL
Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

We are seeking an organized, proactive, and detail-oriented HR Coordinator to support the administrative functions of the Human Resources team. Reporting to the HR Operations & Learning Manager, this role will ensure seamless execution of core HR processes while managing logistics and coordination for HR programs and activities. The ideal candidate will thrive in a dynamic environment, balancing routine HR responsibilities with the creativity required for supporting impactful operational, learning and engagement initiatives.

Responsibilities

  • Maintains and ensures accuracy of employee files and records, both physical and digital, in compliance with company policies, legal requirements, and confidentiality standards.
  • Fosters positive employee relations by serving as a trusted first-level resource for employees on HR benefits, policies and procedures.
  • Supports the HR team with scheduling and managing meetings and communications.
  • Manages documents and information on the company intranet site, HR SharePoint sites, and the HR chatbot, ensuring employees have access to accurate and current resources.
  • Organizes, maintains, and updates employee information in the HRIS, ensuring data accuracy and confidentiality.
  • Recommends changes to improve the HR department's workflows and processes.
  • Conducts regular audits of HR files and records for accuracy.
  • Maintains and manages proper storage and communication of HR forms and policy materials.
  • Supports key HR cycles and initiatives, including onboarding, open enrollment and performance management as well as for mandatory and exploratory learning programs.
  • Collaborates with the Finance department on payroll inquiries related to benefits or other general HR needs.
  • Assists with special projects to support broader organizational goals.
  • Manages the end-to-end onboarding process, including pre-hire coordination and welcome information, employment eligibility verification, organizing and managing orientation sessions, ensuring all paperwork is properly submitted, and creating new employee files.
  • Oversees offboarding processes, including advising employees on their rights and benefits, deactivating system access, maintaining compliance with company policies, and updating the employee files.
  • Serves as backup to the Recruitment Manager when needed: assists with drafting job postings, screening candidates, scheduling interviews, and collecting interview evaluations.
  • Coordinates with Payroll to ensure employee benefits are accurately managed in the HRIS.
  • Collaborates on Open Enrollment materials and communications, and supports employees in understanding and selecting their benefits.
  • Helps ensure adherence to health and safety regulations and compliance with current employment laws.
  • Ensures labor and employment compliance posters are current for the Rosemont and DC offices, as well as on the company intranet site.
  • Generates HR-related reports and metrics for management.
  • Coordinates logistics for HR-led events, such as training sessions and new employee orientations, including the preparation of materials and scheduling.
  • Assists with staff events, including wellness offerings, engagement activities and learning initiatives.
  • Supports team-building activities to foster a positive workplace culture.
  • Supports learning and development initiatives.

Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
  • At least 2 years of experience in HR support role desired.
  • Experience working in HRIS systems (e.g., SyncHR, Workday, or similar tools).
  • Experience working in Learning Management Systems (e.g. BizLibrary, LinkedIn Learning, Skillsoft or similar tools).
  • Experience working in Performance Management platforms (e.g. Trakstar, Namely, SuccessFactors, or similar tools).
  • Familiarity with HR practices, labor laws, and employment regulations.
  • Experience managing event logistics or program coordination is a plus.

Nice-to-haves

  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., MS Teams and SharePoint).
  • High emotional intelligence and comfort in interacting regularly with staff.
  • Ability to handle confidential information with integrity and professionalism.
  • Customer-service mindset and ability to maintain confidentiality.
  • Creativity and enthusiasm for supporting employee learning and development.
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