Gwens Girls Incorporated - Pittsburgh, PA
posted 2 days ago
About the position
The HR/Finance Assistant will be responsible for assisting both the HR and Finance Departments regarding the completion of assigned HR and Finance administrative supports and services. The Assistant will support the operations of the HR and Finance functions by helping to collect and update employee records and miscellaneous information, assisting in pre-recruitment and onboarding processes, conducting phone screens, coordinating interviews, and generating orientation materials. Additionally, the HR/Finance Assistant will help employees gather and submit applicable documents for financial report purposes as well as reconcile bank statements, process incoming invoices, send receipts, draft expense reports, and help file and audit HR and finance records.
Responsibilities
- Assist with maintaining employee records and filing
- Assist with overall recruitment responsibilities including phone screens, interview preparation, and application processing
- Prepare program reports, case management files and plans
- Responsible for maintaining accurate records and documentation
- Assist with onboarding preparation for new hires including orientation
- Support invoice processing by managing invoices, as assigned
- Collecting data, receipts, invoices, to assist with processing/preparing financial statements
- Help generate bank reconciliation and other financial statements across all corporate accounts and support the regular upkeep of control reconciliations
- Ability to maintain finance department flow with a high degree accuracy
- Incorporates Sanctuary tools and practices into everyday interactions to create a trauma-informed environment
- Actively participates in all required team meetings, trainings and supervisory sessions
- Performs in accordance with established system-wide competencies and receives satisfactory performance evaluations annually
- Performs other duties as assigned.
Requirements
- Minimum requirement is a High School Diploma
- Working towards a Bachelor's or Master's Degree in Business Administration, Accounting, Human Resources
- At least 1 year experience with computers and clerical work, specifically data entry projects within an HR or Finance setting
- General knowledge and understanding of every step in the employee lifecycle, from recruitment to retirement, accounting, payroll, bookkeeping
- Knowledge of inequity issues that impact girls and young women of color
- Demonstrate an understanding of the complex issues that impact girls living in underserved, low socioeconomic areas
- Ability to think globally, solve problems and have good decision-making skills, including critical thinking skills
Nice-to-haves
- Knowledge of Microsoft Office products including Word, Excel, and PowerPoint
- Knowledge in 3rd Party Payroll Systems such as Paycom and Quickbooks
- Prior customer service experience essential
- Excellent verbal and written communication skills
- Excellent time management and ability to work on time sensitive projects
