HR/Payroll Coordinator

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

3d•$24 - $29•Hybrid

About The Position

Our energetic HR team enjoys a supportive environment, along with professional growth and development opportunities. Vorys offers a hybrid work environment, competitive pay and core benefits that are effective on Day One. Come and be a part of our team! Position Summary: The primary job function of the HR/Payroll Coordinator is to provide administrative and clerical support to the Human Resources and Payroll Departments. This position will perform various HR, Payroll and Benefits Administration functions and tasks as directed and assigned.

Requirements

Basic knowledge of Human Resources concepts and principles
Working knowledge of Payroll and HRIS application
Precise data entry skills
Working knowledge of Microsoft applications such as Word, Excel and Outlook
Excellent organization and prioritization skills
Effective problem-solving skills
Ability to maintain strict confidentiality
Strong ability to meet deadlines
Strong attention to detail
Excellent interpersonal communication skills, both verbal and written communication skills
Customer service mindset
High school diploma or equivalent required.
1 - 3 years of experience in similar field required.

Nice To Haves

Working knowledge of ADP Workforce Now
Payroll processing experience is preferred.
Bachelor's degree in related discipline or combination of equivalent education and experience preferred.

Responsibilities

Coordinate the onboarding activities of new hires from offer acceptance to arrival. Manage the tracking of all required HR and Benefits forms and activities for all new hires. Upload and maintain appropriate benefit and employee documents into ADP Workforce Now system per guidelines and on an ongoing basis.
Assist with processing payroll and associated tasks for assigned company codes using ADP Workforce Now. Update ADP for promotions, transfers, terminations and new hires. Answer questions and resolve issues regarding payroll and/or employee’s needs.
Assist Recruiter with applicant screening as assigned. Upload and maintain appropriate recruitment documents into ADP Workforce Now system.
Responsible for reviewing and verifying non-exempt employee timecards in the ADP Time and Attendance module. Provide Time and Attendance support for all offices.
Coordinate and manage events for HR department programming such as social events, chair massages, staff and paralegal appreciation event, recognition ceremony, flu shots, and new hire and anniversary gift programs.
With assistance from HR Supervisor, manage the Labor Poster and e-Labor Poster service program.
Reconcile and pay the parking bills on a monthly basis for all monthly parkers in the Columbus office. Maintain the parking subsidy spreadsheet. Work directly with parking companies in assisting employees to find parking options when needed.
Assist with communication and tracking of mandatory trainings. Manage the scheduling, tracking and reimbursement of courses taken through various programs and sources.
Perform clerical duties for the HR and Payroll departments, as assigned. This includes check requests, department product and service orders, form/document preparation, workplace flexibility requests, memorial/donation requests, address/phone lists and department time off tracking.
Conduct regular file maintenance consisting of organizing electronic and onsite files and cabinets, ensuring accuracy of content. Oversee records retention practices as needed.