HR Compliance Advisor

Stefanini Group•Newark, NJ

1d•Hybrid

About The Position

Stefanini Group is hiring an HR Compliance Advisor in Newark, NJ. This hybrid role requires 2 days per week in the office at 80 Park Plaza, Newark NJ, with Thursdays and one flex day preferred to align with the manager's schedule. The role involves assisting with EEO/AA programs, workplace accommodations, audit preparedness, and supporting talent acquisition with compliance questions. The primary focus (75%) is on workplace accommodations, with the remaining 25% covering other duties. The position is compliance-based and serves clients in NY (Long Island) and NJ. The ideal candidate is strong in analytics, a problem-solver, and comfortable with various compliance regulations and the interactive process for accommodations. The role also involves data scrubbing from multiple systems for external vendors and reporting. The company is a global provider of outsourcing, IT digital consulting, systems integration, application, and strategic staffing services.

Requirements

Must have ADA & Workplace accommodations background.
EEO and Affirmative Action reporting experience preferred.
Candidate must be good at analytics (adhoc reporting, labor market data, turnover metrics, diversity metrics).
Understanding of basic talent acquisition compliance, hiring workplace compliance and best practices compliance.
Comfort with and understanding of ADA, PWFA, FMLA, PUMP Act, NY Law Against Discrimination, NY Human Rights Law.
Experience with the workplace accommodation interactive process including manager coaching, risk mitigation, and creative problem solving.
Critical thinker who knows how to ask the right questions.
Creative problem solver and excellent customer service skills.
Must be a strong communicator.
EEOC, affirmative action, OFCCP experience familiarity is highly preferred.
Must have SAP experience and advanced skills in MS Excel (VLOOKUP, pivot tables), SharePoint.
Bachelor's degree with 7-10 years' experience required; Manager open to less experience (5+) with Master's degree, preferably in HR, people analytics or 10+ years' experience for candidates with no degree.
Deep working knowledge of ADA, PWFA, Title VII (religious accommodations), Section 503, VEVRAA, FMLA, and EEOC enforcement guidance.
Strong written communication skills; experience drafting legally sensitive HR correspondence.
Demonstrated ability to manage a high-volume accommodation caseload with attention to detail and confidentiality.
Proficiency in SAP SuccessFactors, MS Excel (Advanced), Microsoft SharePoint, Adobe Acrobat.
Strategic problem-solving; ability to navigate ambiguous situations and balance legal compliance with employee experience.

Nice To Haves

Prefer candidates that live in NJ.
EEO and Affirmative Action reporting experience preferred.
EEOC, affirmative action, OFCCP experience familiarity is highly preferred.

Responsibilities

Assist with day-to-day management of EEO/AA programs and Workplace Accommodation Programs.
Support audit preparedness and educate managers.
Assist talent acquisition with compliance questions.
Serve as a subject matter expert and primary liaison for the administration and continuous improvement of the Company's Workplace Accommodations Program and Office of Accessibility Programs initiatives.
Complete reporting and liaise with external vendors regarding Affirmative Action Program and EEO Compliance requirements.
Lead and manage the interactive process for workplace accommodation requests from intake through resolution, ensuring timely, legally compliant, and employee-centered outcomes.
Conduct thorough analysis of accommodation requests, evaluating undue hardship considerations, functional limitations, and available effective accommodations.
Draft and manage all accommodation-related correspondence.
Maintain HIPAA-compliant recordkeeping across documentation systems and databases.
Partner with managers, HR Business Partners, and legal counsel to identify and implement reasonable accommodations.
Monitor open accommodation cases to ensure timely follow-up, reassessment of ongoing needs, and proper closure.
Identify trends in accommodation requests and proactively recommend process improvements, policy updates, or training needs.
Provide training and one-on-one consultations (virtual and in-person) to managers and HR on accommodation obligations, the interactive process, and documentation best practices.
Stay current on evolving federal and state accommodation law, including EEOC guidance, ADA amendments, and PWFA regulations.
Partner with the Sr. HR Consultant and vendor to develop and maintain required Affirmative Action Plans (VEVRAA and Section 503), including workplace demographic self-audit reports.
Develop Action Plans to address underutilization in identified job groups, in conjunction with the Sr. HR Consultant - EEO/AA.
Provide AAP training and one-on-one consultations to Leadership and HR on goals and obligations.
Partner with vendor to complete EEO-1 and VETS-4212 reporting.
Assist with annual NJ compliance initiatives, including the NJ Conscientious Employee Protection Act (CEPA), NJ Gender Equity training, Official Bulletin Board compliance, and invitations to self-identify.
Provide compliance guidance to Recruiters and HR on Talent Acquisition hiring matters.
Fulfill internal ad hoc data requests for labor market data and workforce demographic reporting.
Maintain and update accommodation and EEO tracking databases to support reporting and trend analysis.
Scrub large amounts of data from several different systems and get it over to external vendors (EEO compliance piece).